Outreach Program Request

Prior to completing the below form, please consider the following guidelines. We look forward to being a part of your event! 

  1. Notice must be made to the fire and rescue department no less than 7 business days prior to the schedule event, 10 business days are preferred. If it is less than 7 days before your event, we cannot guarantee that a crew will be there.
  2. Crews are available for 2 hours, but may have to run emergency calls during the event. If you need additional time, please indicate when filling out the form.
  3. Apparatus will need to be positioned in such a way that they can quickly exit in the event of an emergency.
  4. It is important that you provide the estimated number of participants, this is critical to our planning.
  5. Please allow up to 2 business days for us to reach out and confirm your outreach event. 
  6. If your request is part of a larger event, please consider completing a special events application or note that the Special Events Committee may request that you complete an application to help us make sure you have the most appropriate resources to ensure the success of your event, including law enforcement and EMS standby. Events that meet the following criteria should consider completing a special events application: 
    • Event gear towards a high-risk population
    • Event with strenuous activity involved (example: 5K race) 
    • Event with an at-one-time anticipated attendance of 500 people or more, not held at a county schools facility
    • Event with food prepared and served on-site, alcohol, tent exceeding 900 square feet, amusement devices or road closures
  7. Please read the following participant expectations prior to submitting a public outreach request: 
    • Tours generally consist of showing apparatus and equipment and public areas of the station including apparatus bay, kitchen living room, training room and dining area. Please note that bedrooms and offices may not be shown.
    • Tours last no more than an hour.  If your group would like more time, please note this request in submitting your public outreach form and it will be considered on a case-by-case basis.
    • All minor participants are to remain with an adult guardian at all times. Crews are not responsible for minor participants.
    • SCFR stations are working fire stations, for your safety, it is important that you follow all instructions that crews may give you
    • Equipment on the apparatus and items throughout the station may be sharp or dirty from use, please do not touch anything unless crews give you permission to do so. This also helps prevent the spread of germs.
    • Please do not wear, touch, or try on any part of a member’s gear. Due to the weight of the gear and its exposure to carcinogens on calls, it is unsafe for participants to don.
    • Stay with the member of the department who is giving the tour. Since our stations are working stations, other members may be conducting business while the tour is going on, please do not enter rooms on your own or open doors marked “Authorized Personnel Only”
    • The station is our home away from home, we ask that you respect the furniture and space our firefighters work to keep tidy. Please do not stand or climb on furniture.
    • Please do ask questions! Pictures are welcome.
    • As working stations, crews may need to respond to calls to help a fellow citizen in need in the middle of the tour. For your safety, crews may ask your group to return to their vehicles while they are out of the station. It will be up to the group to await the return of the crews or to reschedule.  

Community Outreach Request Form

Community engagement and public education is important to the Stafford County Fire and Rescue Department. Please complete this form at least 10 days prior to your requested program.