|
|
| Q. |
How do I
find out what the County currently has out to bid? |
| A. |
Most formal
solicitations may be downloaded or purchased from Purchasing's web site.
They are also advertised in The Free-Lance Star. |
| Q. |
Is the
public allowed to attend bid openings? |
| A. |
Yes, all
Invitations for Bid are opened at a public meeting, held in Purchasing's
Conference Room, located at 1300 Courthouse Road, Stafford, VA. Solicitation due
date and time will be indicated within the solicitation document.
Proposals are not open to the public. |
| Q. |
Does the
County accept faxed responses to solicitations? |
| A. |
The County
does not accept faxed responses. All
formal solicitation submittals, in response to and Invitation for Bid or Request
for Proposal, must be received by the Purchasing Department and officially date
and time stamped prior to the submittal due date and time indicated in the
solicitation document. |
SHIPPING AND
CARRIER INFORMATION FOR SALE OF PLANS
|
| Q. |
When will
my plans be shipped? |
| A. |
Plans and
specifications will be shipped during normal working hours, 8:00 a.m. to 4:30
p.m., Monday through Friday, except on county observed holidays. In the
event of depletion of inventory, plans and specifications will be shipped
immediately upon restocking of inventory. Contractors
must allow an adequate amount of time to receive and review
solicitation documents in order to accommodate a timely bid submittal.
Late submittals will be rejected. |
| Q. |
Can I ship
with a Carrier not listed? |
| A. |
If you do not
utilize Federal Express, Airborne Express or United Parcel it is necessary to
contact Purchasing at (540) 658-8614 and provide a shipping
method. |
| Q. |
Where can
the Purchasing ship? |
| A. |
Plans and
specifications can be ordered from our web site for shipment in the continental
United State and Canada only, however, for shipments to Canada it is necessary
to contact the Purchasing Department first. For all other deliveries,
outside of this area, it is necessary to contact Purchasing at (540)
658-8614. |
| Q. |
Is the
County responsible for the delivery of plans and
specs? |
| A. |
The County of
Stafford assumes no liability, whatsoever, in the case of late or lost
deliveries by the carrier selected for this transaction. Should you encounter
problems receiving this information, contact the Purchasing Department at (540)
658-8614. |
| Q. |
If I
ordered plans and specs shipped how will I be notified of
Addenda? |
| A. |
Any addenda issued
will be mailed to the shipping address supplied at the time of purchase.
It remains the bidder's responsibility to assure all addenda are acknowledged
within their bid submittal. |
VENDOR
REGISTRATION
|
| Q. |
How can I
get on the County's mailing list in order to be notified of available
solicitations? |
| A. |
You can obtain
Step One of our Vendor Registration form from Purchasing's web
site, or call our office at (540) 658-8614 and request a Bidders Application be
sent by mail, fax or e-mail to you. |
| Q. |
Does my
company have to be a registered County of Stafford vendor in order to
bid? |
| A. |
It is not necessary
for you to be a registered vendor, however, in order to receive information
regarding solicitation opportunities we strongly suggest you complete a Bidders
Application. |
| Q. |
Once I
complete a Vendor Registration Form how long before I am entered into your
system? |
| A. |
Once Step
One and Step Two have been submitted your information
will be entered into our system immediately. Please note, we
must have both completed steps prior to entering the
information into our system. |
| Q. |
Why has my
company not received any bids? |
| A. |
If you are not
receiving bids you may not be enrolled in the correct commodity
class/subcategories, or we may have an incorrect address on file for your
company. We suggest you call Purchasing at (540) 658-8614 and verify the
information of file is current. |
