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1-3-07 Minutes
STAFFORD COUNTY PLANNING COMMISSION MINUTES January 3, 2007 The regular meeting of the Stafford County Planning Commission of Wednesday, January 3, 2007, was called to order at 7:30 p.m. by Chairman William Cook in the Board of Supervisors Chambers of the Stafford County Administration Center. MEMBERS PRESENT: Cook, Kirby, Pitzel, Mitchell, Carlone, Di Peppe, and Rhodes MEMBERS ABSENT: None STAFF PRESENT: Harvey, Judy, Zuraf, Hornung, and Gregori PUBLIC PRESENTATIONS: None ELECTION OF OFFICERS: Mr. Mitchell stated the Nominating Committee had selected Mr. Cook as Chairman of the Planning Commission. Mrs. Kirby made a motion to appoint Mr. Cook as the Chairman. Mrs. Carlone seconded. The motion passed 7-0. Mr. Mitchell stated the Nominating Committee had selected Mrs. Kirby as Vice Chair of the Planning Commission. Mr. Rhodes made a motion to appoint Mrs. Kirby as Vice Chairman. Mr. Di Peppe seconded. The motion passed 7-0. Mr. Mitchell stated the Nominating Committee had selected Mr. Pitzel as Secretary. Mr. Di Peppe made a motion to appoint Mr. Pitzel as Secretary. Mr. Rhodes seconded the motion. The motion passed 7-0. PUBLIC HEARINGS: 1. CUP2600687; Conditional Use Permit – Shelton Shop Center Office – A request for a Conditional Use Permit to allow a medical clinic in a B-2 Zoning District on Assessor’s Parcel 19S-4J consisting of 0.57 acres, located on the west side of Soaring Eagle Drive approximately 600 feet south of Garrisonville Road within the Rock Hill Election District. (Time Limit: April 2, 2007) Mr. Zuraf presented the staff report. He stated the single story building was currently under construction and would be constructed of brick with a pitched roof. He stated there would be three or four physicians located in the building and access would be off of Soaring Eagle Drive. He stated they would expect 181 vehicles per day and the Traffic Impacts were minimal. He stated storage of materials would follow Virginia state guidelines and minor surgery could take place on the premises. He stated staff recommends approval. Mrs. Carlone asked about the church located near the site. Mr. Zuraf stated the Planning Department had not received a site plan for the church. Mr. Pitzel asked if the building was originally an office building. Mr. Zuraf stated yes. Mr. Mitchell stated the building was said to be five thousand square feet but the site plan stated the building would be 4,840 square feet. Mr. Zuraf stated the five thousand square feet was an approximation. Mr. Di Peppe stated 181 vehicle trips per day seemed like a low number to support a practice with three or four physicians. Mr. Zuraf stated the vehicle trips per day were based on the ITE Trip Monitoring Manual. Mr. Judy asked about emergency access. Mr. Zuraf stated emergency access was not a requirement because Soaring Eagle Drive connects to two roads. James Loving, applicant, stated two of the physicians would be working part time, attributing to the lower traffic count. He stated the building was designed to be a medical clinic from the very beginning of the project. Mr. Cook stated, in his opinion, the ITE Trip Monitoring Manual needed to be updated. He opened the Public Hearing. With no one coming forward, the Public Hearing was closed. Mrs. Kirby made a motion for approval of the Conditional Use Permit (CUP). Mr. Rhodes seconded. The motion passed 7-0. 2. Index of Official Road Names – Amend the Addressing Ordinance as follows: Location Current Name New Name
South side of Air Park No Name Skyhawk Lane Mr. Zuraf presented the staff report. He stated there were three homes on the easement and two of the home owners would like the easement to be named Skyhawk Lane. He stated the staff recommends approval. Mr. Rhodes asked if there was an attempt to contact the third person. Mr. Zuraf stated Planning staff attempted to contact the third resident, but he was unsure of the method of contact. Mr. Cook opened the Public Hearing. With no one coming forward, the Public Hearing was closed. Mr. Di Peppe made a motion for approval. Mrs. Carlone seconded. The motion passed 7-0. UNFINISHED BUSINESS:
3. Amendment to Subdivision Ordinance - Amendment to Section 22-153, Lots for Water and Mr. Cook stated Item 3 was deferred. 4. RC2600390; Reclassification – Bird/Cooke Property - A proposed reclassification from A-1, Agricultural Zoning District to B-2, Urban Commercial Zoning District for an office and retail shopping center on Assessor's Parcel 44-62 consisting of 26.12 acres, located on the north side of Warrenton Road approximately 800 feet north of Cardinal Forest Drive across from Village Parkway within the Hartwood Election District. The Comprehensive Plan recommends the property for Urban Commercial uses which would allow development of commercial retail and office uses. See Section 28-35 of the Zoning Ordinance for a full listing of permitted uses. (Time Limit: January 15, 2007)(Deferred to January 3, 2007 Regular Meeting) Mr. Harvey stated there were new proffers and architectural elevations included in the Planning Commission packets. He stated there was a recommendation from Mrs. Carlone with regard to additional clarification of text in Proffer 3, which the applicant agreed to. He stated Proffer 2 read dominant colors shall be generally of low reflection, subtle and neutral colors or earth tones and “there shall not be high intensity brick, bright white or fluorescent tones, excluding signs.” He stated the elevation dates were changed to reflect the December 15, 2006 version included in the packet and the buildings and general character throughout the project would be in accordance with the elevation. He stated the pad sites would have to coordinate with the overall design of the project. He stated Proffer 3 read there would be a third through lane across the frontage of the property and would provide any additional right of way so the right of way across the property was 72 feet from the center line. He stated prior to the Occupancy Permit being issued for the first building, there would be a right in/right out entrance constructed on Warrenton Road. He stated the project was proposing to share a common driveway with the adjacent property, which would be the signalized intersection at Village Parkway and Warrenton Road. He stated Mrs. Carlone would like Proffer 3, to read “shall have been constructed” in lieu of “shall be constructed.” He stated Proffer 5 was modified to address the landscaping and would allow the developer to work with staff to create a landscaping design with a variety of deciduous and evergreen materials. Mrs. Kirby stated she was concerned about the words “excluding signage” in Proffer 2. She stated Proffer 6 read all signs would be monument style and be of a consistent style, which does not really tell the Commission what the signs would look like. Mr. Cook stated Proffer 6 should read “no neon signage allowed.” Mr. Klebenoff stated he would remove the words “excluding signage” on Proffer 2. Mrs. Kirby stated she would like Proffer 6 to read “no neon signs shall be permitted.” Mr. Klebenoff asked if Proffer 6 could read any free standing signs shall be monument style signs, without neon, and such monument signs shall be of a consistent design.” Mrs. Kirby stated that would be acceptable. Mr. Cook stated he would like a section added to state national chains have to follow the dominant colors and architectural design of the property. Mr. Klebenoff suggested modifying Proffer 6 to read “provided the building design and colors were consistent with the guidelines stated above”. Mrs. Carlone made a motion to accept the proffers as amended. Mrs. Kirby second. The motion passed 7-0. Mr. Judy suggested using the phrase “nothing herein shall be construed to prohibit national and regional retail users of buildings on the property from reasonably employing general features of their prototype architectural design.” Mrs. Kirby stated she objected to that. She stated there would be too many possibilities and who would decide what would be reasonable general features. Mrs. Carlone made a motion to approve the reclassification. Mrs. Kirby seconded. The motion passed 7-0. 5. CUP2600130; Conditional Use Permit – Suh Gas Station - A request for a conditional use permit to allow vehicle fuel sales in a B-2 Zoning District on Assessor's Parcels 29-90A and 96 consisting of 3.2 acres, located on the north side of Courthouse Road at the intersection with Wyche Road within the Aquia Election District. (Time Limit: December 19, 2006)(Deferred to the January 17, 2007 Work Session)
Mr. Cook stated Item 5 was deferred. Mr. Cook stated Item 6 was deferred. 7. CUP2501638; Conditional Use Permit; Sydney Hastings Commons 7-11 - A request for a Conditional Use Permit to allow a convenience store with vehicle fuel sales in the Highway Corridor Overlay Zoning District on Assessor's Parcel 45-92C consisting of 2.42 acres, located on the northwest corner of Warrenton Road and Melchers Drive within the Falmouth Election District. (Time Limit: February 13, 2007)(Deferred to January 17, 2007 Work Session) Mr. Cook stated Item 7 was deferred.
8. RC2600559; Reclassification - Fairfield Inn & Suites - A proposed reclassification from R- Mr. Cook stated Item 8 was deferred. 9. CUP2600560; Conditional Use Permit - Fairfield Inn & Suites - A request for a Conditional Use Permit to allow the construction of two hotels within the Highway Corridor Overlay Zoning District on Assessor's Parcel 30-2C, 30-2D, and 30-5 consisting of 5.34 acres, located on the east side of Jefferson Davis Highway, just south of Derrick Lane within the Aquia Election District. (Time Limit: March 7, 2007) (Deferred to February 7, 2007 Work Session)
Mr. Cook stated Item 9 was deferred. Mr. Cook stated Item 10 was deferred. NEW BUSINESS 11. PAE2600704; Concept, LLC, Private Access Easement – A private access easement to serve 2 lots on 10.36 acres located on the north side of Marlborough Point Road approximately 1,400 feet east of the Brook Road intersection on Assessor’s Parcel 49-5A, within the Aquia Election District. (Time Limit: March 28, 2007) Mrs. Hornung presented the staff report. She stated the parcel was split A-1 and A-2. She stated the Private Access Easement (PAE) would serve two lots and would be 456 feet in length and 50 feet in width. She stated staff recommends approval. Mrs. Carlone asked if a vacation of the easement was required. Mrs. Hornung stated there was not a vacation of the easement. Mrs. Kirby stated Marlborough Point was a historic area. She asked if a Phase 1 Study had been conducted. Mr. Harvey stated he was not aware of a Phase I Study conducted on the easement. Mrs. Kirby stated there were possible Native American sites in that area. Mr. Mitchell made a motion to put Item 11 in committee and to have the Historic Preservation Planner review the project. Mr. Rhodes seconded. The motion passed 7-0. Mr. Cook stated Item 11 would be discussed on January 17, 2007. 12. SUB2600625; Williams Subdivision, Preliminary Subdivision Plan - A preliminary subdivision plan for 13 single family residential lots, zoned A-2, Rural Residential, consisting of 14.55 acres located on the north side of Enon Road approximately 1,500 feet west of Wyatt Lane on Assessor's Parcels 45-125 and 45-125B within the Hartwood Election District. (Time Limit: February 28, 2007)
Mr. Cook stated Item 12 was deferred at the applicant’s request. He stated Item 12 would be discussed at the February 21, 2007 Regular Meeting. November 1, 2006 Work Session Mr. Mitchell made a motion for approval. Mr. Rhodes seconded. The motion passed 7-0. November 1, 2006 Regular Meeting Mrs. Kirby made a motion for approval. Mrs. Carlone seconded. The motion passed 7-0. November 15, 2006 Work Session Mr. Di Peppe made a motion for approval. Mr. Pitzel seconded. The motion passed 7-0. November 15, 2006 Regular Meeting Mrs. Kirby made a motion for approval. Mrs. Carlone seconded. The motion passed 7-0. December 6, 2006 Work Session Mr. Di Peppe made a motion for approval. Mr. Mitchell seconded. The motion passed 7-0. December 6, 2006 Regular Meeting Mr. Mitchell made a motion for approval. Mr. Di Peppe seconded. The motion passed 7-0. PLANNING DIRECTOR’S REPORT Mr. Harvey wished the Planning Commission a Happy New Year. COUNTY ATTORNEY’S REPORT Mr. Judy wished the Planning Commission a Happy New Year. SECRETARY/TREASURER REPORT No report. STANDING COMMITTEE REPORTS Mr. Pitzel stated on December 19, 2006 the Comprehensive Plan Steering Committee made a presentation to the Board of Supervisors. He stated the Comprehensive Plan would be presented to the Planning Commission at the beginning of April, which was two months behind schedule. Mr. Harvey stated the Board of Supervisors wanted a recommendation from the Planning Commission by May 2007. Mr. Rhodes stated it was possible that the Planning Commission would have questions about the Comprehensive Plan and there would be no definite timeline. Mr. Pitzel stated Mr. Brito had been appointed as a liaison to the Comprehensive Plan Steering Committee, along with Mr. Milde. He stated currently there were fourteen people on the committee. He stated on January 8, 2007 the committee would present the land use maps. Mr. Di Peppe stated the Traditional Neighborhood Development Ordinance and Reservoir Protection Overlay District Ordinance were retained in Ordinance Committee. CONSENT AGENDA SPECIAL COMMITTEE REPORTS Mrs. Kirby stated the members of the Architectural Review Board had attended a very good seminar with the National Park Service. Mr. Di Peppe stated the Old Falmouth Renaissance Commission had trouble getting a quorum. He stated, in his opinion, it was a shame the Commission could not hold a meeting because members were not attending. CHAIRMAN’S REPORT Mr. Cook stated he would replace Mr. Rhodes as a member of the Transportation Commission. ADJOURNMENT Mrs. Kirby made a motion for adjournment. Mr. Mitchell second. The meeting was adjourned at 8:37 p.m. |
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