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April 7, 2009
BOARD OF SUPERVISORS COUNTY OF STAFFORD STAFFORD, VIRGINIA MINUTES
Regular Meeting Call to Order. A regular meeting of the Stafford County Board of Supervisors was called to order by George H. Schwartz, Chairman, at 1:04 P. M., Tuesday, April 7, 2009, in the Board Chambers, Stafford County Administration Center. Roll Call. The following members were present: M. S. “Joe” Brito Harry E. Crisp II, Vice Chairman; Mark Dudenhefer; Paul L. Milde III; George H. Schwartz, Chairman; Cord A. Sterling and Robert “Bob” Woodson. Also in attendance were: Anthony Romanello, County Administrator; Joe Howard, County Attorney and Marty Beard, Chief Deputy Clerk. Legislative; Presentation of A Proclamation to Designate April 2009 as “Donate Life Month” in Stafford. q The Chairman presented the proclamation to Vaviola Donato – Galindo, Community Education Specialist, Washington Regional Transplant Community and Wenda Heilman – Stafford Kidney Transplant Recipient Legislative; Presentation of a Proclamation to Declare the Week of April 12, 2009 as Public Safety Telecommunicators Week in Stafford. q The Chairman presented the proclamation to Karen Hileman, Operations Manager, Emergency Communications Center, Nic Stepaniak, Training Officer, and Karen Stephenson, Deb Lareza, and Suzanne Bartnek, Supervisors from the Emergency Communications Center. Legislative; Presentations by the Public. The following persons spoke on topics as identified: Donald Hart - President of the Virginia Association of Counties and Supervisor from Accomack County, gave a briefing on VACO. Hugh Beckford - Traffic calming. Donna Dawkins - Proposed Society for the Prevention of Cruelty to Animals (SPCA) facility issue. Legislative; Report of the VDOT Resident Administrator. Mr. David Stanley, Virginia Department of Transportation Resident Administrator, gave a presentation and responded to Board members questions. Legislative; Presentations and Committee Reports by Board Members. Board members spoke on topics as identified: Mr. Milde - No comments. Mr. Sterling - No comments.
Mr. Woodson - Stonebridge Homeowners Association meeting.
Mr. Brito - Attended 15 meetings and events.
Mr. Crisp - Attended meeting regarding the civil war sites.
Mr. Dudenhefer - Donate Life Month.
Mr. Schwartz - Appointed Mr. Sterling and Mr. Crisp to a committee
Legislative; Report of the County Attorney. Mr. Joe Howard, County Attorney, had no comments.
Legislative; Report of the County Administrator. Mr. Anthony Romanello, County Administrator, commented on the following:
The Voting Board tally was: Item 2. Legislative; Approve Minutes of Board Meeting. Regular Meetings of February 17, 2009, March 3, 2009, and March 17, 2009. Item 3. Finance and Budget; Approve Expenditure Listing. Resolution R09-158 reads as follows:
A RESOLUTION TO APPROVE EXPENDITURE LISTING (EL) WHEREAS, the Board has appropriated funds to be expended for the purchase of goods and services in accordance with an approved budget; and WHEREAS, the payments appearing on the above-referenced Listing of Expenditures represent payment of $100,000 and greater for the purchase of goods and/or services which are within the appropriated amounts; NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 7th day of April 2009, that the above-mentioned EL be and it hereby is approved. Item 4. Utilities; Refer Water and Sewer User Fees to Utilities Commission. Resolution R09-155 reads as follows: A RESOLUTION TO REFER THE ADEQUACY OF CURRENT WATER AND SEWER USER FEES TO THE UTILITIES COMMISSION FOR REVIEW AND RECOMMENDATIONS WHEREAS, the Board has adopted a Fiscal Policy for the Department of Utilities; and WHEREAS, the Board desires that water and sewer rates and fees be sufficient to cover all operation and maintenance costs, capital repair and replacement costs, capacity expansion costs, debt service costs and the costs to maintain the required cash reserves; and WHEREAS, the Board previously referred the matter of availability fees to the Utilities Commission; and WHEREAS, the Board desires the Utilities Commission to evaluate the adequacy of current water and sewer user fees; NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 7th day of April, 2009, that the issue of the adequacy of current water and sewer user fees be referred to the Utilities Commission for review and recommendations. Item 6. Economic Development; Approve a Memorandum of Understanding with Travelhost of Central Virginia and TimelessTV to Produce Videos Promoting Stafford Tourism to Air on Cable Channels. Resolution R09-156 reads as follows: A RESOLUTION TO APPROVE A MEMORANDUM OF UNDERSTANDING WITH TRAVELHOST OF CENTRAL VIRGINIA AND TIMELESSTV™ TO PRODUCE VIDEOS PROMOTING STAFFORD TOURISM TO AIR ON CABLE CHANNELS WHEREAS, the Department of Economic Development desires to enter into a Memorandum of Understanding (MOU) with Travelhost of Central Virginia (THCVA) and TimelessTV™ to produce a series of videos, in cooperation with Stafford’s Tourism Office, promoting the historical and cultural attractions in Stafford and surrounding localities; and WHEREAS, subsequent videos will focus on dining, recreation and lodging venues; and WHEREAS, the videos will be aired on the Cox government channel 23, Comcast government channel 24 and Verizon government channel 39 during times that do not conflict with live transmissions or re-broadcasts of County meetings or other County programming, and the County has full rights to pre-empt programming as necessary; and WHEREAS, the County may terminate the MOU with THCVA upon 60 days written notice; NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 7th day of April 2009, that the County Administrator be and he hereby is authorized to sign a Memorandum of Understanding with Travelhost of Central Virginia and TimelessTV™ to provide videos promoting Stafford County. Item 8. Human Resources; Authorize the County Administrator to Exceed Authorized Position Strength for the Sheriff and Fire and Rescue Departments. Resolution R09-164 reads as follows:
A RESOLUTION AUTHORIZING THE COUNTY ADMINISTRATOR NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 7th day of April, 2009, that the County Administrator be and he hereby is authorized to exceed authorized position strength for operational staff of the Sheriff and Fire and Rescue Departments by up to ten percent (10%) subject to available funding. Item 9. Human Resources; Adopt Contribution Strategy for Employee Health Care. Resolution R09-165 reads as follows: A RESOLUTION TO ADOPT A CONTRIBUTION STRATEGY FOR EMPLOYEE HEALTH CARE WHEREAS, the Board desires to provide its employees with comprehensive health insurance coverage; and WHEREAS, in order to contain the cost of health care, employees will be given a choice of health care plan design; and WHEREAS, a three-year employee contribution strategy has been established with all employees paying a portion of the health care premium costs; NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 7th day of April, 2009, that the Board adopts a contribution strategy for employee health care as follows:
KC15+Employee
BE IT FURTHER RESOLVED that Medicare-eligible retirees will have access to a Medicare supplemental plan at no cost to the retiree and they will continue to pay 100% of the premium cost for eligible dependents/spouse. Item 11. Transportation; Authorize the Office of Transportation to Prepare a Traffic Calming for Walt Whitman Boulevard (SR-1595) and Montgomery Drive (SR-1592) in Shelton’s Run Subdivision. Resolution R09-178 reads as follows: A RESOLUTION TO AUTHORIZE THE OFFICE OF TRANSPORTATION TO PREPARE A TRAFFIC CALMING PLAN FOR WALT WHITMAN BOULEVARD (SR-1595) AND MONTGOMERY DRIVE (SR-1592) IN SHELTON’S RUN SUBDIVISION WHEREAS, the Board is interested in promoting public health, safety, and welfare, including the prevention of accidents and injuries caused by speeding vehicles on residential streets; and WHEREAS, the Shelton’s Run Homeowner’s Association has requested the use of traffic calming measures on Walt Whitman Boulevard and Montgomery Drive; and WHEREAS, the County conducted traffic studies and Walt Whitman Boulevard and Montgomery Drive meet the established criteria to warrant further consideration for the use of traffic calming measures; and WHEREAS, the County has received a community petition in support of the use of traffic calming measures on Walt Whitman Boulevard and Montgomery Drive; NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 7th day of April 2009, that the Board be and it hereby does authorize the Office of Transportation to work jointly with the Virginia Department of Transportation and the Shelton’s Run Homeowner’s Association to prepare a Traffic Calming Plan. Item 12. Legislative; Appoint Members to Boards, Authorities, Commissions and Committees; Historical Commission. Resolution R09-180 reads as follows:
A RESOLUTION TO APPOINT A MEMBER TO THE WHEREAS, the Board, by adoption of Resolution R92-304, established the Stafford County Historical Commission; and WHEREAS, the Stafford County Historical Commission is composed of seven members who are appointed by the Board to serve at its pleasure; and WHEREAS, the Board has previously appointed the following: NAME EXPIRATION
Anita Dodd Pleasure of Board
Barbara Kirby Pleasure of Board
Jane Henderson Conner Pleasure of Board
Cecelia S. Howell Pleasure of Board
Ann Rolls Pleasure of Board
(Vacant) Pleasure of Board
(Vacant) Pleasure of Board WHEREAS, a vacancy exists in the Griffis-Widewater District; and WHEREAS, the Board desires to fill this position; NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors, on this the 7th day of April, 2009, that: NAME EXPIRATION
Scott Kelley Pleasure of Board be and he hereby is appointed to the Stafford County Historical Commission. Item 13. Legislative; Approve a Proclamation to Designate April 12-18, 2009 as National Public Safety Telecommunicator Week in Stafford. Proclamation P09-06 reads as follows:
A PROCLAMATION TO DESIGNATE APRIL 12 – 18, 2009, AS NATIONAL PUBLIC SAFETY TELECOMMUNICATORS WEEK WHEREAS, when an emergency occurs, the prompt response of deputies, firefighters and paramedics is critical to the protection of life and preservation of property; and WHEREAS, public safety communications officers are the first contact for individuals who are in need of immediate assistance, and serve as the vital link between the public and first responders as they monitor activities and ensure that all parties have accurate and timely information; and WHEREAS, these highly trained individuals are the voices of calm and reason, serving the public in countless ways behind the scenes, often unacknowledged as they provide the critical key to delivering public safety services to the community every hour of every day throughout the year; and WHEREAS, Stafford’s telecommunicators employ their years of experience and wisdom to keep the victims of crimes and accidents calm as they offer medical direction and sound advice until law enforcement personnel arrive on the scene; and WHEREAS, the Board desires to bring to the attention of citizens everywhere the vigilance, professionalism and compassion of these special men and women as they provide outstanding and timely services to citizens throughout Stafford and the region; NOW, THEREFORE, BE IT PROCLAIMED by the Stafford County Board of Supervisors on this the 7th day of April 2009 that April 12 – 18, 2009, be and it hereby is designated as National Public Safety TELECOMMUNICATORS Week in Stafford. Legislative; Authorize Public Hearings. Mr. Milde commented. Discussion ensued. Mr. Milde motioned, seconded by Mr. Dudenhefer to adopt proposed Resolution R09-161; proposed Resolution R09-172; and proposed Resolution R09-175; and proposed Resolution R09-171.
The Voting Board tally was: Resolution R09-161 reads as follows: A RESOLUTION TO AUTHORIZE THE COUNTY ADMINISTRATOR TO ADVERTISE A PUBLIC HEARING TO AMEND AND REORDAIN STAFFORD COUNTY CODE SECTION 17-28, ENTITLED “PROHIBITED ACTIVITIES AT TERMINAL RESERVOIRS” WHEREAS, the Board desires to amend Section 17-28 of the County Code; and WHEREAS, the Board has carefully considered the recommendations of staff and the Utilities Commission; NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 7th day of April, 2009, that the County Administrator be and he hereby is authorized to advertise a public hearing to be held on May 5, 2009 to amend Stafford County Code Section 17-28. Resolution R09-172 reads as follows: A RESOLUTION TO AUTHORIZE A PUBLIC HEARING TO CONSIDER CONDEMNATION AND EXERCISE OF QUICK-TAKE POWERS TO ACQUIRE A PORTION OF THE PROPERTY OF WADE AND VALERIE DEVER, TAX MAP PARCEL 43-76-2-14, IN CONNECTION WITH THE ROCKY PEN RUN RESERVOIR WHEREAS, the Board is in the process of acquiring the necessary parcels for the construction of the Rocky Pen Run Reservoir, an approved public use to meet the County’s water supply needs; and WHEREAS, Tax Map Parcel 43-76-2-14 (the “Property”) consists of approximately 4.9 acres of land, owned by Wade and Valerie Dever (the “Owners”) and WHEREAS, because the design for the project requires clearing and grading of approximately a 2.39 acre portion of the Property, largely for inundation by the Reservoir, the Board must acquire ownership of the property in fee simple; and WHEREAS, the fair market value for the Property, together with damages, if any, to the remainder of the Property is One Hundred Twenty-five Thousand, Nine Hundred Seventy-eight Dollars ($125,978) based upon a bona-fide appraisal by an independent appraiser pursuant to Section 25.1-417 Va. Code Ann.; and WHEREAS, the Board, through its consulting negotiator, has made a bona fide formal but ineffectual effort to purchase the Property by offering said determination of value on behalf of the County to the Property Owners; and WHEREAS, the terms of purchase cannot be agreed upon and the Board’s consulting negotiator has been unsuccessful in negotiating a final settlement with the owner of the property, but will continue to work with the Property Owners to attempt to reach an acceptable settlement; and WHEREAS, the Board must conduct a public hearing in accordance with Sections 15.2-1903(B) and 15.2-1905(C), Va. Code Ann., to determine the necessity for condemnation and the use of the County’s quick-take powers; NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 7th day of April, 2009, that it shall conduct a public hearing to be scheduled under the provisions of Sections 15.2-1903(B) and 15.2-1905(C), Va. Code Ann., to consider the necessity for condemnation and necessity for the use of the County’s quick-take powers to immediately acquire the property interests described above for the Rocky Pen Run Reservoir construction project; and BE IT FURTHER RESOLVED that the public hearing be properly advertised for the foregoing purposes. Resolution R09-175 reads as follows: A RESOLUTION TO AUTHORIZE A PUBLIC HEARING TO CONSIDER CONDEMNATION AND EXERCISE OF QUICK-TAKE POWERS TO ACQUIRE A PORTION OF THE PROPERTY OF RAYMOND AND ARIE ORRIS, TAX MAP PARCEL 43-74, IN CONNECTION WITH THE ROCKY PEN RUN RESERVOIR WHEREAS, the Board is in the process of acquiring the necessary parcels for the construction of the Rocky Pen Run Reservoir, an approved public use to meet the County’s water supply needs; and WHEREAS, Tax Map Parcel 43-74 (the “Property”) consists of approximately 105.5 acres of land, owned by Raymond and Aria Orris (the “Owners”); and WHEREAS, because the design for the project requires clearing and grading of approximately a 43.5 acre portion of the Property, largely for inundation by the Reservoir, the Board must acquire ownership of the property in fee simple; and WHEREAS, the fair market value for the Property, together with damages, if any, to the remainder of the Property is Five Hundred Fifty-Seven Thousand, Three Hundred Dollars ($557,300) based upon a bona-fide appraisal by an independent appraiser pursuant to Section 25.1-417 Va. Code Ann.; and WHEREAS, the Board, through its consulting negotiator, has made a bona fide formal but ineffectual effort to purchase the Property by offering said determination of value on behalf of the County to the Property Owners; and WHEREAS, the terms of purchase cannot be agreed upon and the Board’s consulting negotiator has been unsuccessful in negotiating a final settlement with the owner of the property, but will continue to work with the Property Owners to attempt to reach an acceptable settlement; and WHEREAS, the Board must conduct a public hearing in accordance with Sections 15.2-1903(B) and 15.2-1905(C), Va. Code Ann., to determine the necessity for condemnation and the use of the County’s quick-take powers; NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 7th day of April, 2009, that it shall conduct a public hearing to be scheduled under the provisions of Sections 15.2-1903(B) and 15.2-1905(C), Va. Code Ann., to consider the necessity for condemnation and necessity for the use of the County’s quick-take powers to immediately acquire the property interests described above for the Rocky Pen Run Reservoir construction project; and BE IT FURTHER RESOLVED that the public hearing be properly advertised for the foregoing purposes. Resolution R09-171 reads as follows:
A RESOLUTION AUTHORIZING THE COUNTY ADMINISTRATOR WHEREAS, repeal of the discount for the timely filing of meals tax has been identified as a source of funds to offset revenue shortfalls during these challenging economic times; and WHEREAS, the Board desires to pursue every source of revenue available in order to provide needed services while minimizing the tax burden on its residents; NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 7th day of April, 2009, that the County Administrator be and he hereby is authorized to advertise a public hearing to be held on May 5, 2009 to consider the repeal of the discount for the timely filing of meals tax. Planning and Zoning; Authorize Architectural Review Board to Initiate Applications for a Certificate of Appropriateness and Sign Permits, and Authorize Payment for a Sign to be Placed within the Falmouth Historic District. Ms. Kathy Baker, Assistant Director of Planning and Zoning commented. Mr. Milde motioned, seconded by Mr. Crisp to adopt proposed Resolution R09-159.
The Voting Board tally was: Resolution R09-159 reads as follows: A RESOLUTION TO AUTHORIZE THE ARCHITECTURAL REVIEW BOARD TO INITIATE APPLICATIONS FOR A CERTIFICATE OF APPROPRIATENESS AND SIGN PERMITS AND AUTHORIZE PAYMENT FOR A SIGN TO BE PLACED AT UNION CHURCH AND CEMETERY WHEREAS, the Union Church and Cemetery is listed on the National Register of Historic Places and the Virginia Landmarks Register; and WHEREAS, the Architectural Review Board (ARB) would like to recognize the Union Church and Cemetery through placement of and payment for an interpretive sign; and WHEREAS, the church and cemetery are located within the Falmouth Historic District which necessitates approval of a Certificate of Appropriateness by the ARB; and WHEREAS, the ARB desires to proceed with the applications and payment for the sign; and WHEREAS, the Board desires to have the ARB initiate the necessary applications for installation of the sign and funds designated for ARB expenditures for payment; NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 7th day of April, 2009 that the Board be and it hereby does authorize the Architectural Review Board to initiate applications for a Certificate of Appropriateness and related permits for an interpretive sign at Union Church and Cemetery, and to utilize funds not to exceed One Thousand Dollars ($1,000) from the Architectural Review Board’s budget.
Mr. Milde motioned, seconded by Mr. Crisp to adopt proposed Resolution R09-162.
The Voting Board tally was: Resolution R09-162 reads as follows: A RESOLUTION APPROVING AGREEMENT OF CONVEYANCE FOR THE PURCHASE OF A PORTION OF PARCEL 43-74-2 FOR THE ROCKY PEN RUN RESERVOIR WHEREAS, Resolution R04-237 authorized the County Administrator to enter into contracts for the purchase of certain properties for Rocky Pen Run Reservoir; and WHEREAS, it is in the County’s interest to acquire the 3.3812 acre portion of Parcel 43-74-2 required for the reservoir; and WHEREAS, the County’s offer to purchase this property owned by Mauricio S. and Cindy L. Brito for the negotiated amount of $214,253 was accepted by the property owners; and WHEREAS, this amount is lower than the appraised value of $284,900; and WHEREAS, Board approval is required for the purchase of this property; NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 7th day of April, 2009, that the County Administrator be and he hereby is, authorized to execute the Agreement of Conveyance between the Board of Supervisors of Stafford County and Mauricio S. and Cindy L. Brito, regarding TM 43-74-2 in the amount of Two Hundred Fourteen Thousand Two Hundred Fifty-three Dollars ($214,253); and BE IT FURTHER RESOLVED that the County Administrator be and he hereby is authorized to execute all documents necessary to close on the above-referenced property. Legislative; Discuss Courthouse Complex Space Needs. Mr. Crisp and Mr. Sterling commented. Discussion ensued. Mr. Crisp requested that a committee be appointed by the Board to review the plans to date, evaluate the courts master plan, potential use of the former Virginia boat center, and explore expansion of the existing courthouse. A report is to be made to the Board during the August time-frame with recommendations. Mr. Crisp recommended appointing three members with credentials such as architectural or engineering background, and one with public facilities construction experience. Mr. Crisp motioned, seconded by Mr. Sterling, that a Court Planning Committee be appointed with names to be presented at the April 21, 2009 meeting.
The Voting Board tally was: Legislative; Discuss Fire Tax Levy. Mr. Schwartz commented. Mr. Schwartz motioned, seconded by Mr. Crisp to advertise one-third of one cent for a fire tax levy. Mr. Milde made a sub-motion, seconded by Mr. Dudenhefer to defer this item until after the public hearing and the consideration of a fire tax district.
The Voting Board tally was: Legislative; Discuss Water Hookups. Mr. Harry Critzer, Director of Utilities, commented. Mr. Brito motioned, seconded by Mr. Woodson, to adopt proposed Resolution R09-185. Mr. Sterling made a substitute motion, seconded by Mr. Dudenhefer, to defer this item until after the consideration of the Comprehensive Plan. Discussion ensued.
The Voting Board tally on the substitute motion was:
The Voting Board tally on the original motion was: Resolution R09-185 reads as follows:
A RESOLUTION TO REFER REVISIONS TO STAFFORD COUNTY WHEREAS, the Board desires changes to Stafford County Code Section 25-71, to control the extension of the public water system outside of the Urban Services Area; and WHEREAS, the Board desires that the Utilities Commission consider such changes and obtain testimony from the public; NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 7th day of April, 2009, that Proposed Ordinance O09-26 be and it hereby is referred to the Utilities Commission for public hearing at the earliest feasible date. Legislative; Reestablishment of Youth Driver Task Force and Appoint Members Thereof. Mr. Dudenhefer commented. Mr. Dudenhefer motioned, seconded by Mr. Sterling to adopt proposed Resolution R09-177.
The Voting Board tally was: Resolution R09-177 reads as follows: A RESOLUTION TO REESTABLISH A YOUTH DRIVER TASK FORCE TO UPDATE THE COMPREHENSIVE REVIEW OF VEHICULAR SAFETY WITHIN STAFFORD COUNTY COMPLETED IN 2004 WHEREAS, in March 2004 the Board established a Youth Driver Task Force to conduct a comprehensive review of possible actions to reduce traffic accidents among teen drivers, including factors affecting vehicular traffic safety such as road and intersection design, weather conditions, driving experience and public awareness; and WHEREAS, the Task Force, composed of citizens and representatives of relevant County agencies and departments, met 21 times over a seven month period and submitted a final report to the Board in October 2004 that included recommendations, timeframes and potential costs in five areas: Infrastructure; Awareness and Coordination; Drivers Education Enhancements; Law Enforcement and Judicial Issues; and School Board Policies; and WHEREAS, the Task Force brought significant, positive change to the community as many of the recommendations in all five categories have been implemented, particularly by the school division, the public safety community, the transportation staff, the courts system, and through increased availability of public information about safe driving for parents and teens; and WHEREAS, the efforts of the Task Force earned the members, and the County, state and national recognition following the release of the final report; and WHEREAS, the final report noted that the effort was the beginning of the real work to ensure systemic, long-term improvement, and the Board believes that enough time has passed since these initial efforts and enough challenges remain to justify the reestablishment of the Youth Driver Task Force to evaluate the accomplishments since the submission of the final report in 2004, to address the recommendations not yet implemented, to update relevant statistics relating to teen driving in the community, and to receive input from the agencies most familiar with the issues surrounding teen driving; NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 7th day of April, 2009 that the Youth Driver Task Force be and it hereby is reestablished for the reasons stated above; and BE IT FURTHER RESOLVED that the committee shall include citizen members and representatives from the Board of Supervisors, the School Division, the Sheriff’s Office, the Virginia Department of Transportation, the Fire and Rescue Department, the Transportation staff and the Transportation Committee of the Planning Commission; and BE IT STILL FURTHER RESOLVED that the subcommittee shall report its findings to the Board. Legislative; Discuss Stafford Hospital Center. Mr. Schwartz commented. Discussion ensued. Mr. Rob Brown, Fire Chief, commented further. Hearing no objections from the Board, staff was requested to contact Medicorp representatives and ask for a timeline confirmation. Legislative; Discuss Onville Road Federal Earmark. Mr. Woodson commented. Discussion ensued. Mr. Woodson motioned, seconded by Mr. Crisp, that the recently awarded Onville Road federal earmark included in the FY2009 Omnibus Spending Bill in the amount of $950,000 be dedicated to the purpose of improving the intersection and turning movements at the location of Onville Road and Garrisonville Road. Furthermore, staff is to communicate with our Congressional delegation to seek a technical correction that properly attributes the location of theses improvements in Stafford County. Discussion further ensued. Mr. Sterling made a substitute motion, seconded by Mr. Milde to endorse funding that has been received and direct staff to continue to pursue the technical change that is necessary to make sure that the delegation realizes that Onville Road is in Stafford not Prince William County. It would further direct staff and the Stafford County members of the Board of Supervisors who are in various authorities that have an input into these types of activities to pursue additional funding for right-of-way procurement and construction and utilities relocation in order to meet the requirement outlined by the Marine Corps Environmental Impact Statement as designed by the Virginia Department of Transportation. Discussion ensued. Mr. Milde withdrew his second on the substitute motion. Mr. Sterling made a friendly amendment to the original motion to add the language “as reflected by the VDOT preliminary design”. Mr. Woodson accepted the amendment. Mr. Crisp accepted the amendment.
The Voting Board tally on the original motion as amended was: Legislative; Closed Meeting. At 3:16 P. M. Mr. Woodson motioned, seconded by Mr. Milde, to adopt proposed Resolution CM09-07.
The Voting Board tally was: Resolution CM09-07 reads as follows A RESOLUTION TO AUTHORIZE CLOSED MEETING WHEREAS, the Board of County Supervisors desires to consult with counsel and discuss in Closed Meeting legal advice regarding pending litigation, Pruitt Joint Holding Co. v. Stafford County; Acquisition of Real Property for Public Purpose regarding Rocky Pen Run Reservoir, Pruitt property; and a Personnel Matter regarding Voluntary Retirement Incentives Program Participants/Benefits; and WHEREAS, pursuant to Section 2.2-3711 A.1, A.3, and A.7, Va. Code Ann., such discussions may occur in Closed Meeting; NOW, THEREFORE, BE IT RESOLVED that the Stafford Board of Supervisors, on this the 7th day of April, 2009, does hereby authorize discussions of the aforestated matters in Closed Meeting. Call to Order. At 3:45 P. M. the Chairman called the meeting back to order. Legislative; Closed Meeting Certification. Mr. Woodson motioned, seconded by Mr. Crisp, to adopt proposed Resolution CM09-07a.
The Voting Board tally was: Resolution CM09-07a reads as follows:
WHEREAS, the Board has, on this the 7th day of April, 2009, adjourned into a closed meeting in accordance with a formal vote of the Board and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, the Virginia Freedom of Information Act, as it became effective July 1, 1989, provides for certification that such Closed Meeting was conducted in conformity with law; NOW, THEREFORE, BE IT RESOLVED that the Stafford County Board of Supervisors does hereby certify, on this the 7th day of April, 2009, that to the best of each member's knowledge: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act were discussed in the Closed Meeting to which this certification applies; and (2) only such public business matters as were identified in the Motion by which the said Closed Meeting was convened were heard, discussed, or considered by the Board. No member dissents from the aforesaid certification. Legislative; Authorize the Acceptance of Proffered Land for the Rocky Pen Run Reservoir Project by Pruitt Joint Holding Co. Mr. Brito motioned, seconded by Mr. Milde, to adopt proposed Resolution R09-186.
The Voting Board tally was: Resolution R0-186 reads as follows: A RESOLUTION TO AUTHORIZE THE ACCEPTANCE OF PROFFERED LAND FOR THE ROCKY PEN RUN RESERVOIR PROJECT BY PRUITT JOINT HOLDING CO. WHEREAS, the Board is pursing the development of the Rocky Pen Run Reservoir to meet the public water needs of the citizens of Stafford County; and WHEREAS, certain property owned by Pruitt Joint Holding Co. is required for the Rocky Pen Reservoir project; and WHEREAS, Pruitt Joint Holding Co. has proffered this property to be dedicated to the County at such time as the first building permit is issued for the construction of the Pruitt Residential Subdivision Development; and WHEREAS, Pruitt has agreed to advance the dedication of the necessary property to the County now, when the County needs this property to continue to move the construction of the Rocky Pen Run Reservoir Project forward, as part of a settlement of the litigation pending in Pruitt Joint Holding Co. v. The County of Stafford, Circuit Court Case No. CL06-851; and WHEREAS, pursuant to Resolution R08-474, the Board must authorize the acceptance of proffered land; and WHEREAS, it is in the best interest of Stafford County to accept the dedication of the proffered land for the Rocky Pen Run Reservoir at this time to move the project forward and to resolve the pending litigation; NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 7th day of April, 2009, that it be and hereby does authorize the County Administrator to sign the deeds and any other documents necessary to accept the land proffered for the Rocky Pen Run Reservoir by Pruitt Joint Holding Co. Legislative; Authorize the County Administrator to Implement a Retirement Incentive Program for Eligible County Employees. Mr. Crisp motioned, seconded by Mr. Woodson, to adopt proposed Resolution R09-163.
The Voting Board tally was: Resolution R09-163 reads as follows:
A RESOLUTION TO AUTHORIZE THE COUNTY ADMINISTRATOR WHEREAS, staff has been investigating ways to reduce payroll and benefit costs during these tough economic times; and WHEREAS, Retirement Incentives are a way to reduce costs by allowing eligible employees to retire from service and receive an additional monetary benefit; and WHEREAS, the Retirement Incentive includes severance pay as outlined in Section 14-V “Reduction in Force” of the personnel manual and an increased sick leave payout of 50%; and WHEREAS, nine (9) employees have shown an interest in the Retirement Incentive program; and WHEREAS, the Retirement Incentive program will show sustained cost savings in FY10 and FY11; and WHEREAS, funds are available through vacancy and health care savings in FY09 and will have no effect on fund balance; NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 7th day of April, 2009, that the County Administrator be and he hereby is authorized to implement a Retirement Incentive program for eligible County employees. Recess. At 3:45 P. M. the Chairman declared a recess Call to Order. At 5:02 P. M. the Chairman called the meeting back to order. Legislative; Budget Work Session with the Schools. Dr. David E. Sawyer, Division Superintendent of Schools, gave the Board to Board report. Ms. Patricia Healey, Chairman, School Board, gave a presentation on the proposed School Board FY2010 Budget.
Other School Board representatives spoke: Discussion ensued. Recess. At 5:50 P. M. the Chairman declared a recess until 7:00 P. M. at Colonial Forge High School. Call to Order. At 7:00 P. M. the Chairman called the meeting back to order at Colonial Forge High School Auditorium Invocation. Mr. Crisp gave the Invocation. Pledge of Allegiance. Mr. Crisp led in the recitation of the Pledge of Allegiance to the Flag of the United States of America. Finance and Budget; Consider the FY2010 County Budgets. The Chairman commented.
The Chairman opened a public hearing.
Mr. Brito motioned, seconded by Mr. Woodson, to readvertise the tax on personal
The Voting Board tally was: Finance and Budget; Consider the CY2009 Property Tax Rates.
The Chairman opened a public hearing. Legal; Consider the Establishment of a Countywide Fire and Emergency Medical Services Tax District.
The Chairman opened a public hearing. Mr. Milde motioned, seconded by Mr. Crisp, to adopt proposed Ordinance O09-21.
The Voting Board tally was: Ordinance O09-21 reads as follows: AN ORDINANCE TO ESTABLISH A COUNTYWIDE FIRE AND EMERGENCY MEDICAL SERVICES TAX DISTRICT FOR STAFFORD COUNTY WHEREAS, pursuant to § 27-23.1 VA Code Ann., the Board desires to create a Fire and Emergency Medical Services Tax District for the County of Stafford to provide funds for the acquisition, maintenance, and enhancement of fire and emergency medical services furnished within the County, in order to secure the safety and welfare of County residents and their property; and WHEREAS, the Board has considered the recommendation of staff and the testimony at the public hearing; NOW, THEREFORE, BE IT ORDAINED by the Stafford County Board of Supervisors on this 7th day of April, 2009, that Chapter 23 of the Stafford County Code be and it hereby is amended and reordained to read as follows: ARTICLE XI. COUNTY-WIDE FIRE AND EMERGENCY MEDICAL SERVICES TAX DISTRICT Sec. 23-216. Establishment of County-Wide Fire and Emergency Medical Services Tax District. The Stafford County Fire and Emergency Medical Services Tax District (“the District”) is hereby established pursuant to § 27-23.1 VA Code Ann. to provide funds for the acquisition, maintenance, and enhancement of fire and emergency medical services furnished within the County, in order to secure the safety and welfare of County residents and their property. Sec. 23-217. Boundaries. The entire County shall be included within the Stafford County Fire and Emergency Medical Services Tax District.
Annually, the Board of Supervisors may set the rate for a special fire and medical services district tax to be levied on real property within the District in conformance with the procedures for setting other County property taxes. The Treasurer shall collect the special taxes levied within the District in the same manner as he or she collects other County property taxes. All taxes levied and collected pursuant to this section shall be kept in a separate fund and used to pay the costs of maintaining and operating fire and emergency medical services furnished within the District, including, without limitation: (i) the acquisition and maintenance of real property, and the acquisition, construction, and maintenance of any improvements thereon; (ii) the acquisition and maintenance of equipment and other personal property devoted to fighting fires, and protecting property and human life from loss or damage by fire, illness or injury; and (iii) the payment of operational costs or contributions to volunteer organizations that provide fire and emergency medical services within the District.
Mr. Schwartz motioned, seconded by Mr. Crisp, to authorize the advertisement of a public hearing at 1/3 of .01 cent tax for fire and rescue revenue to provide additional 24/7 ambulance service raising from five to six. Mr. Milde made a substitute motion, seconded by Mr. Dudenhefer, to take the existing property tax and reduce it by the amount that is equivalent to what you would be funding for the fire and rescue to have that funded thru a separate fire and rescue tax so the current property tax rate and the amount the people pay would remain the same. Discussion ensued. Mr. Milde withdrew the substitute motion. Mr. Dudenhefer withdrew the second to the motion. Discussion further ensued.
The Voting Board tally on the original motion was: Hearing no objections from the Board, the County Attorney was requested to research the advertisement procedures. Hearing no objections from the Board, the County Attorney was requested to research information on the Regional Airport agreement. Adjournment. At 9:00 P. M., the Chairman declared the meeting adjourned.
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