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BOS Minutes - May 17, 2005
BOARD OF SUPERVISORS COUNTY OF STAFFORD STAFFORD, VIRGINIA MINUTES
Regular Meeting Call to Order. A regular meeting of the Stafford County Board of Supervisors was called to order by Gary D. Pash, at 1:00 P. M., Tuesday, May 17, 2005, in the Board Chambers, Stafford County Administration Center. Roll Call. The following members were present; Jack R. Cavalier; Peter J. Fields; Robert C. Gibbons; Kandy A. Hilliard; Mark W. Osborn; Gary D. Pash, Chairman and Gary F. Snellings, Vice Chairman. Also in attendance were: Steve Crosby, County Administrator; Joseph L. Howard, County Attorney; and Marty Y. Beard, Chief Deputy Clerk. Report of the VDOT Resident Engineer. Mr. Kenneth Shirley, Resident Engineer of the Virginia Department of Transportation, gave a presentation on current activities in Stafford and responded to Board members questions. Mr. Gibbons motioned, seconded by Mr. Snellings, to approve funding for the installation of signal lights at Highpointe and Mine Roads and Courthouse and Shelton Shop Roads and the flashing vehicle-in-intersection device at Courthouse and Winding Creek Roads.
Legislative; Work Session on Stormwater Utility. The County Administrator gave a presentation. The County Attorney commented further. Discussion ensued. Hearing no objections from the Board, it was requested that Public Services and Transportation Committee further review the issue. Recess. At 3:10 P. M., the Chairman declared a recess. Call to Order. 3:20 P. M., the Chairman called the meeting back to order. Legislative; Historic Preservation and Cultural Resource Management. Mr. Jeff Harvey, Director of Planning and Community Development, gave a presentation. Discussion ensued. Legislative; Work Session on Soccer Complex. The Chairman commented. Discussion ensued. Hearing no objections from the Board, it was determined that this issue be referred to the Community and Economic Development Committee to include for review (1) a contract with bench marks, (2) inclusion of oversight via a Project Manager, and (3) review of final audit reports. Legislative; Closed Meeting Agenda Addition. Mr. Osborn motioned, seconded by Mr. Fields, to add Closed Meeting to the Regular Agenda.
The Voting Board tally was: Legislative; Closed Meeting. At 4:00 P. M., Mr. Osborn motioned, seconded by Mr. Fields, to go in to a Closed Meeting on the following item:
Legal: Discussion of the Fuel Tax Collection Related to
The Voting Board tally was: Call to Order. At 4:20 P. M., the Chairman called the meeting back to order. Legislative; Closed Meeting Certification. Mr. Osborn motioned, seconded by Mr. Gibbons, to adopt proposed Resolution CM05-12.
The Voting Board tally was: Resolution CM05-12 reads as follows:
A RESOLUTION TO CERTIFY THE ACTIONS OF THE STAFFORD WHEREAS, the Board has, on this the 17th day of May 2005, adjourned into a closed meeting in accordance with a formal vote of the Board and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, the Virginia Freedom of Information Act, as it became effective July 1, 1989, provides for certification that such Closed Meeting was conducted in conformity with law; NOW, THEREFORE, BE IT RESOLVED that the Stafford County Board of Supervisors does hereby certify, on this the 17th day of May 2005, that to the best of each member's knowledge: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act were discussed in the Closed Meeting to which this certification applies; and (2) only such public business matters as were identified in the Motion by which the said Closed Meeting was convened were heard, discussed, or considered by the Board. No member dissents from the aforesaid certification. Legislative; Appointment to the Architectural Review Board for Centreport. Mr. Snellings motioned, seconded by Mr. Osborn, to add to proposed Resolution R05-190 on the Consent Agenda, Mark King as the citizen representative to the Architectural Review Board for Centreport.
The Voting Board tally was: Legislative; Consent Agenda. Mr. Fields motioned, seconded by Mr. Snellings, to adopt the Consent Agenda, consisting of Items 3 thru 9.
The Voting Board tally was: Item 3. Legislative; Approve Minutes of Board Meetings. Regular Meeting on April 19, 2005, and Adjourned Meeting on April 28, 2005. Item 4. Legislative; Authorize a Public Hearing for Code Administration to Amend Building and Inspection Fees for Services Provided by Code Administration and Fire and Rescue and Emergency Services. Resolution R05-143 reads as follows:
A RESOLUTION TO AUTHORIZE THE COUNTY ADMINISTRATOR WHEREAS, the Board is authorized by the Code of Virginia to set reasonable fees for building and land development inspection services provided by the Departments of Code Administration and Fire, Rescue and Emergency Services; and WHEREAS, the Board acknowledges that the fees for these services should be kept current with the actual costs of providing services; and WHEREAS, most building fees have not been adjusted since 1987; and WHEREAS, Code Administration’s FY2006 Adopted Budget contains six new full-time positions and conversion of three part-time positions to full-time to accommodate growth in permits and customer demands; and WHEREAS, Fire, Rescue and Emergency Services’ FY2006 Adopted Budget contains two new full-time positions to perform plan review and inspections of fire protection systems for new construction; and WHEREAS, it is necessary to increase fees to fund the new positions; NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 17th day of May, 2005, that the County Administrator be and he hereby is authorized to advertise a public hearing on June 21, 2005 to amend and reordain the Building and Land Development Fee Schedule for the Departments of Code Administration and Fire, Rescue and Emergency Services. Item 5. Finance; Approve Expenditure Listings. Resolution R05-188 reads as follows:
A RESOLUTION TO APPROVE EXPENDITURE LISTING (EL) WHEREAS, the Board has appropriated funds to be expended for the purchase of goods and services in accordance with an approved budget; and WHEREAS, the payments appearing on the above-referenced Listing of Expenditures represent payment of $100,000 and greater for the purchase of goods and/or services which are within the appropriated amounts; NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 17th day of May, 2005, that the above-mentioned EL be and it hereby is approved. Item 6. Utilities; Award Contract for Purchase of Chemicals. Resolution R05-192 reads as follows:
A RESOLUTION TO AUTHORIZE THE COUNTY ADMINISTRATOR WHEREAS, the Department of Utilities needs to purchase Ferric Sulfate for use at the Smith Lake Water Treatment Facility; and WHEREAS, funds are available in the remaining FY2005 and FY2006 Operating Budget for the purchase of this chemical; and WHEREAS, bids have been solicited and received for the purchase of Ferric Sulfate; NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 17th day of May, 2005, that the County Administrator be and he hereby is authorized to execute a contract with General Chemical Performance Products, LLC for the purchase of Ferric Sulfate at a unit cost of $1,049.00 per dry ton of ferric iron (Fe+3) with an estimated expenditure through January 31, 2006 of $120,000; and BE IT FURTHER RESOLVED that the contract shall be subject to up to four (4) additional one-year renewals provided funds are appropriated in subsequent years for this purpose. Item 7. Legislative; Approve a Proclamation to Declare May 21 - May 27, 2005, as Safe Boating Week in Stafford. Proclamation P05-18 reads as follows:
DECLARE MAY 21 THROUGH MAY 27, 2005, WHEREAS, Stafford County boasts beautiful and abundant lakes, rivers and streams offering boaters, skiers, fishermen and swimmers a wealth of recreational opportunities; and WHEREAS, tragically, more than 700 people die nationwide each year in boating accidents attributed to a failure to wear life jackets, poorly maintained watercraft and on-board equipment, and the consumption of alcoholic beverages; and WHEREAS, the National Safe Boating Council has declared May 21 through May 27, 2005, as National Safe Boating Week; and WHEREAS, events during National Safe Boating Week will highlight the four principles of safe boating, which include “wearing life jackets saves lives, boater education saves lives, safe boats save lives, and sober boating saves lives”; and WHEREAS, the National Safe Boating Council urges water enthusiasts to take advantage of boating safety courses sponsored by local Coast Guard Auxiliaries, maintain the correct number and size of personal flotation devices on board crafts, keep charts and maps current, and maintain the proper emergency communications equipment on vessels; and WHEREAS, the Board urges citizens in Stafford to keep safety in mind as they enjoy water recreation opportunities throughout the summer, and to remember the 2005 National Safe Boating Week Campaign slogan, which is “Boat Smart. Boat Safe. Wear it.”; NOW, THEREFORE, BE IT PROCLAIMED by the Stafford County Board of Supervisors on this the 17th day of May, 2005, that the week of May 21 through May 27, 2005, be and it hereby is declared as Safe Boating Week in Stafford. Item 8. Legislative; Appoint a Member to the Architectural Review Board for Centreport. Resolution R05-190 reads as follows:
WHEREAS, Centreport has a number of proffers associated with its commercial and industrial portion to assure consistent quality throughout the project; and WHEREAS, proffer 6 requires the owner to develop design guidelines and establish an Architectural Review Board (ARB) to enforce them; and
WHEREAS, once established, the Centreport ARB will review and approve WHEREAS, in order to assure cooperation with and compliance to County goals for development, a member of the Planning Commission and a citizen member shall be appointed by the Board and sit as members of the Architectural Review Board for Centreport; and WHEREAS, the Centreport ARB will have no authority to require or approve anything that violates an existing county ordinance; NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 17th day of May, 2005, that NAME EXPIRATION
Mark King Pleasure of the Board
Barbara Kirby Pleasure of the Board be and they hereby are appointed to the Architectural Review Board for Centreport. Item 9. Budget; Approve the PRTC and VRE Subsidies and Authorize Payment. Resolution R05-194 reads as follows:
A RESOLUTION TO APPROVE THE PRTC AND VRE SUBSIDIES WHEREAS, the County is a member of the Potomac and Rappahannock Transportation Commission (PRTC); and WHEREAS, the County is a participating member of the Virginia Railway Express (VRE); and WHEREAS, the County’s subsidy share of the FY2006 PRTC administrative budget is $56,703; and WHEREAS, the County’s subsidy share of the FY2006 VRE budget is $699,424; and WHEREAS, the projected two percent motor fuels tax revenue for FY2006 exceeds the sum of both subsidy shares; NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 17th day of May, 2005 that the Board be and it hereby does approve the proposed PRTC and VRE subsidies; and BE IT FURTHER RESOLVED that the payment of the subsidies during FY2006 be and they hereby are authorized. Recess. At 4:23 P. M., the Chairman declared a recess. Call to Order. At 7:00 P.M., the Chairman called the meeting back to order. Invocation. Mr. Snellings gave the Invocation. Pledge of Allegiance. Mr. Cavalier lead in the recitation of the Pledge of Allegiance to the Flag of the United States of America. Presentations by the Public. The following persons spoke on topics as identified:
Art Hart - Naming of bridges and interchanges. Lou Silver - Phase 1 architectural surveys. Ted Parks - Stafford Regional Airport. Legislative; Report of The Superintendent of Schools. Dr. Jean Murray, Division Superintendent of Schools, gave a presentation on current school issues and responded to Board members questions. Presentations and Committee Reports by Board Members. Board members spoke on topics as identified: Mr. Cavalier - Widewater Special Tax District. Mr. Fields - Attended Rappahannock Area Development Commission meeting regarding regional strategic planning for water and wastewater treatment.
Mr. Gibbons - Attended Potomac and Rappahannock Transportation Commission.
Ms. Hilliard - Promoting tourism by waterways and marinas.
Mr. Osborn - Review letter of application of development.
Mr. Pash - Attended mental health candlelight vigil. Mr. Snellings - Status report on open land for churches in A-1. County Attorney; Authorize a Public Hearing to Amend and Reordain the County Code Regarding Animals and Fowl. Sheriff Charles Jett gave a presentation.
Mr. Gibbons motioned, seconded by Mr. Snellings, to adopt proposed Resolution Discussion ensued.
The Voting Board tally was: Resolution R05-189 reads as follows:
A RESOLUTION TO AUTHORIZE THE COUNTY ADMINISTRATOR WHEREAS, the County Code regarding animals and fowl has not been revised since 1995; and WHEREAS, numerous state laws have changed regarding the regulation of animals and fowl; and WHEREAS, the Board desires to amend the County Code to conform with state standards and to address dangerous and vicious dogs; NOW, THEREFORE, BE IT RESOLVED by the Stafford County Board of Supervisors on this the 17th day of May, 2005, that the County Administrator be and he hereby is authorized to advertise a public hearing to amend and reordain Chapter 5 of the Stafford County Code. Legislative; Discuss Virginia Railway Express Parking Study. Mr. Gibbons commented. Mr. Gibbons motioned, seconded by Mr. Osborn, to request a formal proposal for a parking study for Brooke and Leeland VRE stations. Discussion ensued.
The Voting Board tally was: Legislative; Discuss Naming of Banks Ford Parkway. This item was deleted from the Regular Agenda. Adjournment. At 8:10 P. M., the Chairman declared the meeting adjourned.
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