August 18, 2009
AGENDA
REGULAR MEETING
BOARD OF SUPERVISORS
AUGUST 18, 2009
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1:00 P.M. CALL TO ORDER
ROLL CALL OF MEMBERS
PRESENTATIONS BY THE PUBLIC – I 3 Minutes Each
REPORT OF THE SUPERINTENDENT OF SCHOOLS
PRESENTATIONS AND COMMITTEE REPORTS BY 3 Minutes Each
BOARD MEMBERS
REPORT OF THE COUNTY ATTORNEY
1. REPORT OF THE COUNTY ADMINISTRATOR
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ADDITIONS/DELETIONS TO THE REGULAR AGENDA
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CONSENT AGENDA: (ITEMS 2 THRU 20)
2. LEGISLATIVE; APPROVE MINUTES OF BOARD MEETING
a. Regular Meeting of July 7, 2009
3. FINANCE AND BUDGET; APPROVE EXPENDITURE LISTING
a. Proposed Resolution R09-297
BACKGROUND SUMMARY: Authorizes payments over $100,000.
4. FIRE AND RESCUE; AWARD CONTRACT FOR A MEDICAL SUPPORT UNIT
a. Proposed Resolution R09-54
BACKGROUND SUMMARY: Authorizes contract in the amount of $170,000.
5. PUBLIC WORKS; INSTALL TWO (2) MULTI-WAY-STOPS ON JASON LANE (SR-1407) AT THE INTERSECTIONS OF CONFEDERATE WAY (SR-1447) AND ANTIETAM LOOP (SR-1446); AND KENNESAW DRIVE (SR-1408) IN STONE RIVER SUBDIVISION
a. Proposed Resolution R09-312 Aquia
BACKGROUND SUMMARY: Approves multi-way stops.
6. PUBLIC WORKS; TRANSFER VDOT REVENUE SHARING PROGRAM FUNDS FROM JUGGINS ROAD CONNECTOR PROJECT TO GARRISONVILLE ROAD WIDENING PROJECT AND DESIGNATE FUNDS IN THE TRANSPORTATION FUND FOR THE GARRISONVILLE ROAD IMPROVEMENT PROJECT
a. Proposed Resolution R09-301 Aquia, Garrisonville, Griffis-Widewater
b. Proposed Resolution R09-302
BACKGROUND SUMMARY: Approves designation of funds up to $375,800.
7. PUBLIC WORKS; AWARD CONTRACT FOR ENGINEERING SERVICES FOR MOUNTAIN VIEW ROAD AND
POPLAR ROAD IMPROVEMENTS
a. Proposed Resolution R09-309 Hartwood and Rock Hill
BACKGROUND SUMMARY: Approves contract in the amount of $771,900.
8. UTILITIES; AUTHORIZE A CONTRACT FOR ODOR CONTROL CHEMICAL
a. Proposed Resolution R09-298
BACKGROUND SUMMARY: Approves contract in the amount of $430,175.
9. PARKS, RECREATION AND COMMUNITY SERVICES; AUTHORIZE A CONTRACT FOR CUSTODIAL SERVICES AT COUNTY FACILITIES
a. Proposed Resolution R09-290
BACKGROUND SUMMARY: Approves contract in the amount of $219,303.
10. PARKS, RECREATION AND COMMUNITY FACILITIES; ACCEPT AUDIT AND APPROVE DISSOLUTION OF FREDERICKSBURG/STAFFORD PARK AUTHORITY
a. Proposed Resolution R09-291
BACKGROUND SUMMARY: Withdraws membership and approves dissolution.
11. PARKS, RECREATION AND COMMUNITY FACILITIES; BUDGET AND APPROPRIATE FUNDS FOR THE AUDIT OF THE FREDERICKSBURG/ STAFFORD PARK AUTHORITY
a. Proposed Resolution R09-292
BACKGROUND SUMMARY: Budgets and appropriates $121,664.
12. PUBLIC WORKS; DESIGNATE FY2010 REVENUE SHARING FUNDS
a. Proposed Resolution R09-305
BACKGROUND SUMMARY: Designates funding for transportation improvement projects.
13. PUBLIC WORKS; GRANT A RIGHT-OF-WAY EASEMENT TO DOMINION VIRGINIA POWER ON ASSESSOR’S PARCEL 45-14F, 806 LYONS BOULEVARD
a. Proposed Resolution R09-306 Falmouth
BACKGROUND SUMMARY: Authorizes easement for England Run Library.
14. AUTHORIZE A PUBLIC HEARING TO:
FINANCE AND BUDGET; ASSESS FUNDS FOR LAW LIBRARY FEES
a. Proposed Resolution R09-299
BACKGROUND SUMMARY: Publicizes hearings.
15. LEGISLATIVE; APPOINT MEMBERS TO BOARDS, AUTHORITIES, COMMISSIONS AND COMMITTEES
a. Proposed Resolution R09-300
a. Proposed Resolution R09-308
BACKGROUND SUMMARY: Appoints member.
16. PUBLIC WORKS; FFY2009 BONUS OBLIGATION TRANSPORTATION PROJECT FUNDING
a. Proposed Resolution R09-322
BACKGROUND SUMMARY: Submits projects for FAMPO consideration.
17. Fire & Rescue; Acceptance of Financial Assistance for EMS (FAEMS) Grant
a. Proposed Resolution R09-315
BACKGROUND SUMMARY: Grant amount $51,000 with no local match.
18. ECONOMIC DEVELOPMENT; APPROPRIATION OF GRANT FUNDS FROM THE DEPARTMENT OF DEFENSE, OFFICE OF ECONOMIC ADJUSTMENT’S GROWTH MANAGEMENT PLANNING ASSISTANCE GRANT
a. Proposed Resolution R09-317
BACKGROUND SUMMARY: Appropriates grant in the amount of $220,572.
19. UTILITIES; EXECUTE A CONTRACT FOR REPLACEMENT EQUIPMENT, INSTALLATION AND SERVICE FOR THE LITTLE FALLS RUN WASTEWATER TREATMENT FACILITY George Washington
a. Proposed Resolution R09-307
BACKGROUND SUMMARY: Approves contract in the amount of $167,456.
20. COMMONWEALTH’S ATTORNEY; BUDGET AND APPROPRIATE GRANT FUNDS FROM THE DEPARTMENT OF CRIMINAL JUSTICE SERVICES VIOLENCE AGAINST WOMEN STIMULUS (VAWS) GRANT AND AUTHORIZE A TEMPORARY FULL-TIME DOMESTIC VIOLENCE DETECTIVE AND TEMPORARY FULL-TIME VICTIM/WITNESS PROGRAM ASSISTANT
a. Proposed Resolution R09-318
BACKGROUND SUMMARY: Establishes a domestic violence response team.
END OF CONSENT AGENDA
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UNFINISHED BUSINESS:
21. PLANNING AND ZONING; COMPREHENSIVE PLAN STATUS
a. Proposed Resolution R09-314
BACKGROUND SUMMARY: Discussion to consider initiating a joint public hearing with the Planning
Commission.
22. PUBLIC WORKS; REPORT OF TRANSPORTATION IMPACT FEES COMMITTEE
23. COUNTY ATTORNEY; AUTHORIZE A PUBLIC HEARING TO AMEND COUNTY CODE REGARDING CHAPTER 15, “MOTOR VEHICLES AND TRAFFIC
b. Proposed Resolution R09-279
BACKGROUND SUMMARY: Approves hearing.
24. PLANNING & ZONING; REFER TO THE PLANNING COMMISSION A ZONING ORDINANCE AMENDMENT REGARDING SUBDIVISION SIGNS
a Proposed Resolution R09-313
b. Proposed Ordinance O09-53
BACKGROUND SUMMARY: Considers amending the definition of subdivision sign to include the name on
plats.
25. PLANNING AND ZONING; REFER A CONDITIONAL USE PERMIT FOR MEDICAL OFFICES TO THE PLANNING COMMISSION
a. Proposed Resolution R09-293
BACKGROUND SUMMARY: Refers an amendment to the Zoning Ordinance.
END OF UNFINISHED BUSINESS
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NEW BUSINESS:
26. PUBLIC WORKS; ROAD BOND UPDATE
27. FIRE AND RESCUE; HAZARD RISK ANALYSIS
28. PUBLIC WORKS; AWARD CONTRACT FOR CONSTRUCTION OF THE BROOKE RIDGE SUBDIVISION ROAD IMPROVEMENTS
a. Proposed Resolution R09-310 Aquia
BACKGROUND SUMMARY: Approves contract in the amount of $219,000.
29. PUBLIC WORKS; AWARD CONTRACT FOR CONSTRUCTION OF THE DEACON HILL ESTATES ROAD
IMPROVEMENT
b. Proposed Resolution R09-311 Falmouth
BACKGROUND SUMMARY: Approves contract in the amount of $456,000.
30. PLANNING AND ZONING; APPEAL OF SILVER PROPERTIES PROFFER DETERMINATION BY THE ZONING ADMINISTRATOR
a. Proposed Resolution R09-303 Hartwood
b. Proposed Resolution R09-304
BACKGROUND SUMMARY: Reconsiders reclassification of Assessor’s Parcel 44-99.
31. PUBLIC WORKS; PROVIDE COMMENTS TO THE VIRGINIA DEPARTMENT OF CONSERVATION AND RECREATION ON PROPOSED REVISIONS TO THE STATE STORMWATER MANAGEMENT REGULATIONS
a. Proposed Resolution R09-321
BACKGROUND SUMMARY: Authorizes comments on proposed revisions.
32. LEGISLATIVE; APPOINT MEMBERS TO BOARDS, AUTHORITIES, COMMISSIONS AND COMMITTEES
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- GERMANNA COMMUNITY COLLEGE
a. Proposed Resolution R09-324
BACKGROUND SUMMARY: Appoints member.
33. PUBLIC INFORMATION; PARKS BOND REFERENDUM
34. LEGISLATIVE; DISCUSS THE FOLLOWING:
a. CAMPAIGN CONTRIBUTION BYLAWS AMENDMENT
- Mr. Schwartz
b. SOCIETY FOR THE PREVENTION OF CRUELTY TO ANIMALS
- Mr. Milde
c. SENIOR CENTER
- Mr. Brito
d. SWIM LANE ALLOCATIONS
- Mr. Dudenhefer
e. COMMERCIAL PARKING SPACE REQUIREMENTS IN THE ZONING ORDINANCE
- Mr. Brito
END OF NEW BUSINESS
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CLOSED MEETING
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7:00 P.M. CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
PRESENTATIONS BY THE PUBLIC-II
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7:00 P.M. PUBLIC HEARINGS:
35. PUBLIC WORKS; REQUEST VIRGINIA DEPARTMENT OF TRANSPORTATION TO RESTRICT THROUGH TRUCK TRAFFIC ON PARKWAY BOULEVARD (SR-1264); FLATFORD ROAD (SR-709); HAMPTON PARK ROAD (SR-751); NORTHAMPTON BOULEVARD (SR-1482); EUSTACE ROAD (SR-751/SR-1618); EMBREY MILL ROAD (SR-733); WINDING CREEK ROAD (SR-628); AND WALPOLE STREET (SR-709)
Garrisonville, Hartwood, Rock HiLL
b. Proposed Resolution R09-256
BACKGROUND SUMMARY: Restricts traffic on certain road segments.
36. UTILITIES; VACATE A SANITARY SEWER EASEMENT ON PARCEL 38-34C, 1190 RAMOTH CHURCH ROAD Hartwood
a. Proposed Resolution R09-270
BACKGROUND SUMMARY: Considers vacation due to reconstruction of an existing sanitary sewer in
another location.
37. COUNTY ATTORNEY; AMEND THE COUNTY CODE REGARDING CHAPTER 24, “VEGETATION”
a. Proposed Ordinance O09-33
BACKGROUND SUMMARY: Amends County code.
38. UTILITIES; AMEND AND READOPT FEES FOR PROVIDING PUBLIC WATER AND SEWER SERVICE
a. Proposed Ordinance O09-36
BACKGROUND SUMMARY: Approves changes in fees.
39. PLANNING AND ZONING; AMEND PROFFERED CONDITIONS ON ASSESSOR’S PARCELS 44FF-1 AND 44FF-2, ZONED LC, AT 50 BRANDYWINE COURT
a. Proposed Ordinance O09-35 Falmouth
b. Proposed Resolution R09-247
BACKGROUND SUMMARY: Amends proffers at Life Care / Retirement Community.
40. PLANNING AND ZONING; RECLASSIFY PROPERTY AT 75 OLD POTOMAC CHURCH ROAD FROM A-1, AGRICULTURAL, TO B-2, URBAN COMMERCIAL ON ASSESSOR’S PARCEL 39-71A, CONSISTING OF 52.83 ACRES
a. Proposed Ordinance O09-28
b. Proposed Resolution R09-194
BACKGROUND SUMMARY: Considers reclassification for commercial development.
END OF PUBLIC HEARINGS
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41. ADMINISTRATION; CONSOLIDATED STATISTICAL REPORT
AGENDA
CLOSED MEETING
1. Legal Advice Pending Litigation – Case No. CL06-1299
SYG Associates v. Board of Supervisors, et al.
(Brooke Ridge Subdivision Road Issues)
Samuel J. Nugent
2. Legal Advice Impact Fee Ordinance Legal Issues
Joseph L. Howard, Jr.
Section 2.2-3711 A.7
Code of Virginia
3. Real Property Acquisition VRE – Brooke Parking Lot Expansion
for Public Purpose Anthony J. Romanello
4. Real Property Acquisition Fire Station No. 14 Negotiations
for Public Purpose Anthony J. Romanello
Section 2.2-3711 A.3
ADJOURNMENT
THIS AGENDA MAY BE AMENDED ON THE DAY OF THE MEETING. PARTICIPATION OF ALL CITIZENS IS ENCOURAGED. FOR THOSE INDIVIDUALS WITH SPECIAL NEEDS, PLEASE NOTIFY THE COUNTY ADMINISTRATOR OF ANY ACCOMMODATION REQUIRED AT LEAST 24 HOURS BEFORE THE MEETING.
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