October 7, 2008

AGENDA
REGULAR MEETING
BOARD OF SUPERVISORS
OCTOBER 7, 2008
______________________________________________________________________________________

10:30 A.M. MEETING WITH STATE LEGISLATIVE DELEGATION

12:00 P.M. LUNCH

1:00 P.M. CALL TO ORDER
ROLL CALL OF MEMBERS

                    PRESENTATION OF A PROCLAMATION TO RECOGNIZE
                    AND COMMEND SARA FARTRO FOR HER CONTRIBUTIONS
                    IN FOSTERING THE STAFFORD, VIRGINIA – STAFFORD,
                    ENGLAND FRIENDSHIP ASSOCIATION

REPORT OF THE VDOT RESIDENT ADMINISTRATOR

PRESENTATIONS BY THE PUBLIC – I 3 Minutes Each

PRESENTATIONS AND COMMITTEE REPORTS BY 3 Minutes Each
BOARD MEMBERS

REPORT OF THE COUNTY ATTORNEY

1. REPORT OF THE COUNTY ADMINISTRATOR

**************************************************************************************

ADDITIONS/DELETIONS TO THE REGULAR AGENDA

**************************************************************************************

CONSENT AGENDA: (ITEMS 2 THRU 7)

2. LEGISLATIVE; APPROVE MINUTES OF BOARD MEETINGS
a. Regular Meeting of September 2, 2008
b. Adjourned Meeting of September 9, 2008
c. Regular Meeting of September 16, 2008

3. LEGISLATIVE; APPROVE A PROCLAMATION TO DECLARE OCTOBER 19-25,
AS NATIONAL TEEN DRIVER SAFETY WEEK IN STAFFORD
a. Proposed Proclamation P08-16
BACKGROUND SUMMARY: Recognizes event

4. BUDGET AND FINANCE; APPROVE EXPENDITURE LISTING
a. Proposed Resolution R08-456
BACKGROUND SUMMARY: Authorizes payments over $100,000

5. TRANSPORTATION; PETITION VDOT TO INCLUDE MOUNT ARARAT LANE, ETERNITY COURT, NOAHS COURT, EASTER DRIVE AND ABRAHAM COURT, WITHIN BERKSHIRE SUBDIVISION, SECTION 2, and EDWARDS DRIVE AND JULIE LANE WITHIN GRAFTON VILLAGE SUBDIVISION, SECTION 26, AND RIVERGATE DRIVE, JOURNEYS WAY AND THE CONTINUATION OF RIVER ACRES LANE WITHIN RIVERGATE SUBDIVISION, AND SILVERTHORN COURT WITHIN AUTUMN RIDGE SUBDIVISION, SECTION 5, INTO THE SECONDARY SYSTEM OF STATE HIGHWAYS AND TO SECURE GUARANTEE FUNDS AND PROVIDE PAYMENTS FOR FEES INSTRUMENTED BY SECTION 24, VA. ADMIN. CODE 30-91-140 OF THE CODE OF VIRGINIA FOR THE COUNTY’S STREET IMPROVEMENT PROGRAM ON SILVERTHORN COURT
a. Proposed Resolution R08-461 George Washington, Hartwood, Rock Hill
b. Proposed Resolution R08-462
c. Proposed Resolution R08-463
d. Proposed Resolution R08-464
e. Proposed Resolution R08-467
BACKGROUND SUMMARY: Accepts streets into the secondary system of state highways

6. COUNTY ATTORNEY; AUTHORIZE COUNTY ADMINISTRATOR TO EXECUTE AN ASSIGNMENT OF A CELLULAR TELEPHONE TOWER LEASE AND AUTHORIZE NECESSARY ZONING PERMITS Rock Hill
a. Proposed Resolution R08-111
BACKGROUND SUMMARY: Considers request

7. LEGISLATIVE; APPOINT MEMBERS TO BOARDS, AUTHORITIES, COMMISSIONS AND COMMITTEES Hartwood
· AGRICULTURAL COMMISSION
a. Proposed Resolution R08-478
BACKGROUND SUMMARY: Appoints member

END OF CONSENT AGENDA

**************************************************************************************

UNFINISHED BUSINESS:

8. PLANNING AND ZONING; CONSIDER AN AMENDMENT TO THE COMPREHENSIVE PLAN – URBAN SERVICES AREA (Deferred at 08/19/08 Meeting)
a. Proposed Resolution R08-387
BACKGROUND SUMMARY: Amends Urban Service Area boundary

9. PLANNING AND ZONING; AMENDMENT THE COUNTY CODE TO CREATE THE POTOMAC RIVER RESOURCE PROTECTION OVERLAY DISTRICT (Deferred at the 06-03-08 Meeting)
a. Proposed Ordinance O08-27 Aquia, George Washington and Griffis-Widewater
BACKGROUND SUMMARY: Recognizes the sensitive water resources and creates an overlay district

10. PLANNING AND ZONING; AMEND SECTION 22-143, BUILDABLE AREA, SHAPE AND ELONGATIONS, OF THE SUBDIVISION ORDINANCE (Deferred at 06-17-08 Meeting)
a. Proposed Ordinance O08-75
BACKGROUND SUMMARY: Establishes buildable requirements for lots

11. PLANNING AND ZONING; AMEND SECTION 22-221, WHERE REQUIRED, OF THE SUBDIVISION ORDINANCE REGARDING CURB, GUTTER AND SIDEWALKS (Deferred at 09/2/08 Meeting)
a. Proposed Ordinance O08-55
b. Proposed Ordinance O08-78
BACKGROUND SUMMARY: Clarifies as to when a subdivision requires curb, gutter and sidewalks

12. LEGISLATIVE; ESTABLISH LEGISLATIVE INITIATIVES FOR THE 2009 VIRGINIA GENERAL ASSEMBLY (Deferred at 09/16/08 Meeting)
a. Proposed Resolution R08-349
BACKGROUND SUMMARY: Considers plan

13. LEGISLATIVE; REQUEST THE SCHOOL BOARD TO ADOPT AN ENGLISH LANGUAGE POLICY FOR THE SCHOOLS (Deferred at 09/16/08 Meeting)
a. Proposed Resolution R08-428
BACKGROUND SUMMARY: Considers request

14. ADMINISTRATION; AUTHORITY FOR ACCEPTANCE / PURCHASE / SALE / TRANSFER OF COUNTY-OWNED REAL ESTATE (Deferred at 09/16/08 Meeting)
a. Proposed Resolution R08-474
BACKGROUND SUMMARY: Considers policy

15. LEGISLATIVE; DISCUSS THE FOLLOWING:
a. FUNDING FOR THE SENIOR MEALS PROGRAM (Deferred at 09/16/08 Meeting)

b. TRANSPORTATION BOND REFERENDUM PUBLIC INFORMATION (Deferred at 09/16/08 Meeting)

c. URBAN TRANSPORTATION SERVICE DISTRICTS

END OF UNFINISHED BUSINESS

**************************************************************************************

NEW BUSINESS:

16. TRANSPORTATION; DISCUSS TRANSPORTATION IMPACT FEE ADVISORY COMMITTEE APPOINTMENTS

17. BUDGET AND FINANCE; PRESENTATION ON 2009 1st QUARTER (UPDATE), AND 2010 (PREVIEW)

18. LEGISLATIVE; DISCUSS THE FOLLOWING:
a. ALLOCATION OF BUSINESS, PROFESSIONAL AND OCCUPATIONAL LICENSE TAX REVENUES
- Mr. Brito

b. ZONING ORDINANCE REGARDING KEEPING OF A HORSE ON R-1 PROPERTY
c. SOCIETY FOR THE PREVENTION OF CRUELTY TO ANIMALS
- Mr. Milde

d. HIRING FREEZE
- Mr. Sterling

e. CIVIL WAR SITES ADJACENT TO THE LANDFILL
- Mr. Crisp

END OF NEW BUSINESS

**************************************************************************************

CLOSED MEETING

**************************************************************************************

7:00 P.M. CALL TO ORDER

INVOCATION
PLEDGE OF ALLEGIANCE

                    PRESENTATION OF A PROCLAMATION RECOGNIZING
                    OCTOBER 2008 AS DISABILITY EMPLOYMENT AWARENESS
                    MONTH

PRESENTATIONS BY THE PUBLIC

**************************************************************************************

7:00 P.M. PUBLIC HEARINGS:

19. COUNTY ATTORNEY; AMEND THE COUNTY CODE REGARDING CHAPTER 1, GENERAL PROVISIONS, TO REFLECT THE CHANGES IN THE STATE CODE ENABLING LEGISLATION
a. Proposed Ordinance O08-59
BACKGROUND SUMMARY: Brings the county code into conformance with the state code

20. UTILITIES; VACATE A WATERLINE EASEMENT ON PARCEL 21-51A, SOUTH SIDE OF COACHMAN CIRCLE
a. Proposed Resolution R08-442 Aquia
BACKGROUND SUMMARY: Considers vacation so that site construction can proceed for a 7-11 at Hill of Aquia

END OF PUBLIC HEARINGS

ADJOURNMENT

AGENDA
CLOSED MEETING

1. Legal Advice Susan Reid – Claim for Damages
Mike P. Neuhard

Section 2.2-3711 A.7
Code of Virginia

2. Disposition of County- Chatham Office Park Property Sale
Owned Real Estate Anthony J. Romanello

Section 2.2-3711 A.3
Code of Virginia

THIS AGENDA MAY BE AMENDED ON THE DAY OF THE MEETING. PARTICIPATION OF ALL CITIZENS IS ENCOURAGED. FOR THOSE INDIVIDUALS WITH SPECIAL NEEDS, PLEASE NOTIFY THE COUNTY ADMINISTRATOR OF ANY ACCOMMODATION REQUIRED AT LEAST 24 HOURS BEFORE THE MEETING