May 6, 2008

AGENDA
REGULAR MEETING
BOARD OF SUPERVISORS
MAY 6, 2008
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12:00 P.M. LUNCH

1:00 P.M. CALL TO ORDER
ROLL CALL OF MEMBERS

REPORT OF THE SUPERINTENDENT OF SCHOOLS

                    PRESENTATION OF A PROCLAMATION TO DECLARE
                    THE WEEK OF MAY 4-10, 2008, AS CITIZEN VOLUNTEER
                    APPRECIATION WEEK IN STAFFORD

                    PRESENTATION OF A PROCLAMATION TO DESIGNATE
                    THE WEEK OF MAY 17-23, 2008, AS SAFE BOATING WEEK
                    IN STAFFORD

PRESENTATIONS BY THE PUBLIC – I 3 Minutes Each

PRESENTATIONS AND COMMITTEE REPORTS BY 3 Minutes Each
BOARD MEMBERS

REPORT OF THE COUNTY ATTORNEY

REPORT OF THE COUNTY ADMINISTRATOR

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ADDITIONS/DELETIONS TO THE REGULAR AGENDA

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CONSENT AGENDA: (ITEMS 1 THRU 7)

1. LEGISLATIVE; APPROVE MINUTES OF BOARD MEETING
a. Regular Meeting of April 1, 2008

2. FINANCE; APPROVE EXPENDITURE LISTING
a. Proposed Resolution R08-246
BACKGROUND SUMMARY: Authorizes payments over $100,000

3. LEGISLATIVE; AUTHORIZE A PUBLIC HEARING FOR:
· COUNTY ATTORNEY; AMEND AND REORDAIN STAFFORD COUNTY CODE, CHAPTER 4, ENTITLED “AMUSEMENTS”
a. Proposed Resolution R08-251

· COUNTY ATTORNEY; AMEND AND REORDAIN STAFFORD COUNTY CODE, CHAPTER 10, ENTITLED “EMERGENCY SERVICES”
b. Proposed Resolution R08-229

· COUNTY ATTORNEY; AMEND AND REORDAIN STAFFORD COUNTY CODE, CHAPTER 9, ENTITLED “ELECTIONS”
c. Proposed Resolution R08-228
BACKGROUND SUMMARY: Notifies public

4. PARKS AND RECREATION; APPROVE AN AGREEMENT TO OPERATE THE YOUTH SOCCER PROGRAM – “ADOPT A FIELD” PROGRAM
a. Proposed Resolution R08-265
BACKGROUND SUMMARY: Considers endorsement

5. UTILITIES; APPROVE LAND ACQUISITION CONTRACT FOR ROCKY PEN RUN RESERVOIR. Hartwood
a. Proposed Resolution R08-267
BACKGROUND SUMMARY: Considers $456,000

6. LEGISLATIVE; APPROVE A PROCLAMATION TO DESIGNATE THE WEEK OF MAY 17-23, 2008, AS SAFE BOATING WEEK IN STAFFORD.
a. Proposed Proclamation P08-07
BACKGROUND SUMMARY: Recognizes event

7. CODE ADMINISTRATION; AUTHORIZE DEBT, APPROPRIATE FUNDS, AWARD CONTRACT AND EXECUTE A MAINTENANCE AGREEMENT FOR CONSTRUCTION OF THE HIDDEN LAKE DAM RENOVATIONS Rock Hill
a. Proposed Resolution R08-252
b. Proposed Resolution R08-253
c. Proposed Resolution R08-254
BACKGROUND SUMMARY: Authorizes, budgets and appropriates debt, and assigns responsibility to service district

END OF CONSENT AGENDA

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UNFINISHED BUSINESS:

8. PLANNING AND ZONING; APPEAL THE DIRECTOR OF PLANNING AND ZONING DECISION REGARDING SUBDIVISION VESTING STATUS FOR BRIDLE LAKE ESTATES (Deferred at 04-01-08 meeting)
a. Proposed Resolution R08-240 George Washington
b. Proposed Resolution R08-241
BACKGROUND SUMMARY: Considers decision

9. PLANNING AND ZONING; APPEAL THE DIRECTOR OF PLANNING AND ZONING DECISION REGARDING SUBDIVISION VESTING STATUS FOR KINGS LEIGH ESTATES (Deferred at 04-01-08 meeting)
a. Proposed Resolution R08-230 Hartwood
b. Proposed Resolution R08-231
BACKGROUND SUMMARY: Considers decision

10. REPORT OF ILLEGAL IMMIGRATION TASK FORCE
- Henry Sharpenberg

11. LEGISLATIVE; DISCUSS THE FOLLOWING:
a. BYLAWS - Mr. Dudenhefer

b.MUSEUM - Mr. Crisp

END OF UNFINISHED BUSINESS

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NEW BUSINESS:

12. LEGISLATIVE; WORK SESSION WITH FINANCIAL ADVISERS AND BOND COUNSEL ON BOND REFERENDA ISSUES

13. PARKS AND RECREATION; AUTHORIZE AN ENGINEERING CONTRACT TO DESIGN SYNTHETIC TURF FIELDS
a. Proposed Resolution R08-266
BACKGROUND SUMMARY: Considers $130,410

14. FIRE AND RESCUE; CONSIDER LENGTH OF SERVICE AWARDS PROGRAM
a. Proposed Resolution R08-280
BACKGROUND SUMMARY: Considers incentive program for volunteer fire and rescue personnel

15. LEGISLATIVE; DISCUSS THE FOLLOWING:
a. REQUIRING A CONDITIONAL USE PERMIT FOR HELISTOPS IN THE RBC ZONING DISTRICT
- Mr. Brito

END OF NEW BUSINESS

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CLOSED MEETING

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7:00 P.M. CALL TO ORDER

INVOCATION
PLEDGE OF ALLEGIANCE

PRESENTATION OF A PROCLAMATION TO COMMEMORATE POSTHUMOUSLY JOAN P. SHEA

PRESENTATIONS BY THE PUBLIC

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7:00 P.M. PUBLIC HEARINGS:

16. PLANNING AND ZONING; CONSIDER A CONDITIONAL USE PERMIT AT 399 POPLAR ROAD Hartwood
a. Proposed Resolution R08-255
b. Proposed Resolution R08-256
BACKGROUND SUMMARY: Considers use for a facility to house young adult males in a drug and alcohol recovery program

17. COUNTY ATTORNEY; CONSIDER VACATING TWO PUBLIC RIGHTS-OF-WAY IN GRAFTON VILLAGE SUBDIVISION Falmouth
a. Proposed Ordinance O08-34
b. Proposed Ordinance O08-35
BACKGROUND SUMMARY: Abandons two 40-foot rights-of-way adjacent to Culpeper Street and Payton Drive

18. COUNTY ATTORNEY; CONSIDER CONDEMNATION AND EXERCISE QUICK-TAKE POWERS TO ACQUIRE GRADING AND TEMPORARY CONSTRUCTION EASEMENT ON HARRIS PROPERTY IN BROOKE RIDGE SUBDIVISION Aquia
a. Proposed Resolution R08-224
BACKGROUND SUMMARY: Considers quick-take condemnation

19. PLANNING AND ZONING; CONSIDER A CONDITIONAL USE PERMIT AT 564 WARRENTON ROAD Falmouth a. Proposed Resolution R08-210
b. Proposed Resolution R08-211
BACKGROUND SUMMARY: Allows increase of maximum area floor ratio for a hotel

20. PLANNING AND ZONING; AMEND THE ZONING ORDINANCE TO ESTABLISH THE HERITAGE PROTECTION (HP) ZONING DISTRICT
a. Proposed Ordinance O08-02
BACKGROUND SUMMARY: Protects and preserves significant historic properties

21. PLANNING AND ZONING; AMEND SECTION 28-35, TABLE OF USES AND STANDARDS; AND TABLE 3.1, DISTRICT USES AND STANDARDS, OF THE ZONING ORDINANCE REGARDING MULCH AND STONE SALES BY-RIGHT IN AN A-1 DISTRICT
a. Proposed Ordinance O08-30
BACKGROUND SUMMARY: Allows by-right use

22. FIRE AND RESCUE; AMEND AND REORDAIN THE STAFFORD COUNTY CODE, CHAPTER 12, ARTICLE VII, ENTITLED “AMBULANCE COST RECOVERY”
a. Proposed Ordinance O08-41
BACKGROUND SUMMARY: Amends fees

END OF PUBLIC HEARINGS

ADJOURNMENT

AGENDA
CLOSED MEETING

    1. Legal Advice      Condemnation of Gulati Property
                               Rocky Pen Run Reservoir
                               Joseph L. Howard, Jr.

    2. Legal Advice     (a) R Income Properties LLC, et al
                                v. Board of Supervisors et al; and
                                (b) Airport Business Group LLC et al
                                v. Board of Supervisors et al
                                Joseph L. Howard, Jr.

3. Legal Advice Fourteen (14) Drainfield Cases
Joseph L. Howard, Jr.

    4. Legal Advice      Vulcan/Westlake Development/
                               BZA Appeal
                               Joseph L. Howard, Jr.

Section 2.2-3711 A.7
Code of Virginia

5. Personnel County Administration
Anthony J. Romanello

6. Personnel Chief Internal Auditor
Anthony J. Romanello

Section 2.2-3711 A.1
Code of Virginia

THIS AGENDA MAY BE AMENDED ON THE DAY OF THE MEETING. PARTICIPATION OF ALL CITIZENS IS ENCOURAGED. FOR THOSE INDIVIDUALS WITH SPECIAL NEEDS, PLEASE NOTIFY THE COUNTY ADMINISTRATOR OF ANY ACCOMMODATION REQUIRED AT LEAST 24 HOURS BEFORE THE MEETING.