June 17, 2008

AGENDA
REGULAR MEETING
BOARD OF SUPERVISORS
JUNE 17, 2008
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12:00 P.M. LUNCH

1:00 P.M. CALL TO ORDER
ROLL CALL OF MEMBERS

1. PRESENTATION BY DAVID SAM ON GERMANNA COMMUNITY COLLEGE

2. PRESENTATION BY STEPHEN BATSCHE ON THE RAPPAHANNOCK UNITED WAY NEEDS ASSESSMENT

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WORK SESSION:

3. FIRE AND RESCUE
a. VOLUNTEER TOWN HALL MEETING RESPONSE
b. FLEET MANAGEMENT
c. LENGTH OF SERVICE AWARDS PROGRAM/VOLUNTEER INCENTIVES

4. PROPOSED BOND REFERENDA COMMITTEE REPORT
a. PARKS
b. TRANSPORTATION

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CLOSED MEETING

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7:00 P.M. CALL TO ORDER

INVOCATION
PLEDGE OF ALLEGIANCE

PRESENTATIONS BY THE PUBLIC

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7:00 P.M. PUBLIC HEARINGS:

5. PLANNING AND ZONING; AMEND SECTION 28-24, MEASUREMENTS; AND SECTION 28-25, DEFINITIONS OF SPECIFIC TERMS OF THE ZONING ORDINANCE, AND SECTION 22-4, DEFINITIONS; SECTION 22-143, SHAPE; AND SECTION 22-146, SIDE LOT LINE, OF THE SUBDIVISION ORDINANCE
a. Proposed Ordinance O08-38
BACKGROUND SUMMARY: Defines buildable area, shape of lots elongation and front, rear and side lot lines

6. PLANNING AND ZONING; AMEND SECTION 28-35, TABLES OF USES AND STANDARDS; TABLE 3.1, DISTRICT USES AND STANDARDS; SECTION 28-57, FLOOD HAZARD OVERLAY DISTRICT (FH); SECTION 28-185, CONDITIONAL USE PERMIT; AND SECTION 28-205, NOTICE, OF THE ZONING ORDINANCE
a. Proposed Ordinance O08-37
b. Proposed Ordinance O08-51
BACKGROUND SUMMARY: Requires a conditional use permit instead of a special exception and amends notification requirements

7. PLANNING AND ZONING; AMEND SECTION 28-25, DEFINITIONS OF SPECIFIC TERMS, OF THE ZONING ORDINANCE TO PROVIDE THE DEFINITION OF FAMILY WHEN USED WITHIN THIS ORDINANCE
a. Proposed Ordinance O08-42
BACKGROUND SUMMARY: Defines “family” and number of unrelated individuals occupying a residential dwelling

8. UTILITIES; AMEND AND READOPT THE FEES FOR HIGH VOLUME AND BULK USE OF PUBLIC WATER SERVICE
a. Proposed Ordinance O08-40
BACKGROUND SUMMARY: Adjusts fees

END OF PUBLIC HEARINGS

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ADDITIONS/DELETIONS TO THE REGULAR AGENDA

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CONSENT AGENDA: (ITEMS 9 THRU 17)

9. LEGISLATIVE; APPROVE MINUTES OF BOARD MEETING
a. Special Meeting of May 12, 2008
b. Regular Meeting of May 20, 2008

10. FINANCE; APPROVE EXPENDITURE LISTING AND WAIVE BOARD APPROVAL OF JULY AND AUGUST EXPENDITURE LISTINGS
a. Proposed Resolution R08-320
b. Proposed Resolution R08-321
BACKGROUND SUMMARY: Authorizes payments over $100,000 and adjusts schedules

11. FIRE AND RESCUE; ACCEPT PUBLIC SAFETY INTEROPERABLE COMMUNICATIONS (PSIC) GRANT PROGRAM AWARD AND BUDGET AND APPROPRIATE FUNDS
a. Proposed Resolution R08-317
BACKGROUND SUMMARY: Accepts grant in the amount of $165,000

12. FINANCE; AWARD CONTRACT FOR ANNUAL RENEWAL OF THE COUNTY INSURANCE FOR LIABILITY, PROPERTY, WORKERS’ COMPENSATION, VOLUNTEER FIRE AND RESCUE AND SHERIFF’S SPECIAL DEPUTIES INSURANCE COVERAGE FOR FY2009
a. Proposed Resolution R08-315
BACKGROUND SUMMARY: Approves $1,351,152 in FY09

13. TRANSPORTATION; PETITION VDOT TO INCLUDE ESTATES LANE WITHIN ESTATES OF HARTWOOD SUBDIVISION; CROWNCREST ROAD AND BOXWOOD DRIVE WITHIN STAFFORD ESTATES SUBDIVISION, SECTION 2, AND ST. RICHARDS DRIVE AND ST. CHARLES COURT WITHIN SAINT GEORGES ESTATES SUBDIVISION, SECTION 7, INTO THE SECONDARY SYSTEM OF STATE HIGHWAYS Hartwood and Rock Hill
a. Proposed Resolution R08-310
b. Proposed Resolution R08-311
c. Proposed Resolution R08-312
BACKGROUND SUMMARY: Considers acceptance of streets into state system

14. LEGISLATIVE; EXPRESS INTENT TO NAME RED OAK DRIVE EXTENDED FOR JASON MOONEY POSTHUMOUSLY Aquia
a. Proposed Resolution R08-331
BACKGROUND SUMMARY: States objective

15. UTILITIES; DESIGNATE FIRMS TO PROVIDE ENGINEERING SERVICES FOR THE DEPARTMENT OF UTILITIES
a. Proposed Resolution R08-333
BACKGROUND SUMMARY: Allows selection of the firms with appropriate expertise for a project

16. FIRE AND RESCUE; TERMINATE THE DECLARATION OF A LOCAL EMERGENCY IN STAFFORD COUNTY
a. Proposed Resolution R08-332
BACKGROUND SUMMARY: Terminates emergency status in the County

17. LEGISLATIVE; APPOINT MEMBERS TO BOARDS, AUTHORITIES AND COMMISSIONS
· ECONOMIC DEVELOPMENT AUTHORITY
a. Proposed Resolution R08-335
BACKGROUND SUMMARY: Appoints member

END OF CONSENT AGENDA

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OTHER BUSINESS:

18. TRANSPORTATION; EXECUTE A CONTRACT FOR SERVICES TO ASSIST IN THE EXECUTION OF REVISIONS TO THE COUNTY TRANSPORTATION IMPACT FEE PROGRAM (Deferred at the 06-03-08 Meeting)
a. Proposed Resolution R08-264
BACKGROUND SUMMARY: Revisits, evaluates and suggests changes to service areas

19. LEGISLATIVE; DISCUSS THE FOLLOWING:
a. URBAN TRANSPORTATION SERVICE DISTRICTS (UTSD) (Deferred at the
06-03-08 Meeting)

b. SENATE BILL 768 – CASH PROFFER GUIDELINES (Deferred at the 05-20-08 Meeting)

c. REVENUE SHARING

d. SIX-YEAR SECONDARY ROAD IMPROVEMENT PROGRAM ADDITIONS
e. INSTALLATION OF CROSSWALKS ON GARRISONVILLE ROAD
- Mr. Dudenhefer

f. FUNDING FOR SIDEWALKS AND TRAILS
- Mr. Brito

g. COMPREHENSIVE PLAN STATUS REPORT
h. WIDEWATER COMMUNITY DEVELOPMENT AUTHORITY APPOINTMENTS
- Mr. Woodson

20. PLANNING AND ZONING; APPEAL THE DIRECTOR OF PLANNING AND ZONING DECISION REGARDING SUBDIVISION VESTING STATUS FOR CHURCHILL MEADOWS Rock Hill
a. Proposed Resolution R08-339
b. Proposed Resolution R08-340
BACKGROUND SUMMARY: Considers decision

21. PLANNING AND ZONING; APPEAL THE DIRECTOR OF PLANNING AND ZONING DECISION REGARDING SUBDIVISION VESTING STATUS FOR SAINT ANDREWS ON THE POTOMAC Griffis-Widewater
a. Proposed Resolution R08-341
b. Proposed Resolution R08-342
BACKGROUND SUMMARY: Considers decision

22. PLANNING AND ZONING; APPEAL THE DIRECTOR OF PLANNING AND ZONING DECISION REGARDING SUBDIVISION VESTING STATUS FOR POPLAR HILLS, SECTIONS 4 AND 5 Aquia
a. Proposed Resolution R08-343
b. Proposed Resolution R08-344
BACKGROUND SUMMARY: Considers decision

23. PLANNING AND ZONING; APPEAL THE DIRECTOR OF PLANNING AND ZONING DECISION REGARDING SUBDIVISION VESTING STATUS FOR POPLAR ESTATES Hartwood
a. Proposed Resolution R08-345
b. Proposed Resolution R08-346
BACKGROUND SUMMARY: Considers decision

24. PLANNING AND ZONING; GRANT EXEMPTION TO SECTION 22-5 OF THE SUBDIVISION ORDINANCE FOR A FAMILY SUBDIVISION Garrisonville
a. Proposed Resolution R08-337
b. Proposed Resolution R08-338
BACKGROUND SUMMARY: Considers request

25. LEGISLATIVE; RECOMMEND MEMBER(S) TO THE RAPPAHANNOCK AREA EMERGENCY MEDICAL SERVICES COUNCIL BOARD OF DIRECTORS VACANCY Garrisonville
a. Proposed Resolution R08-336
BACKGROUND SUMMARY: Appoints member

END OF OTHER BUSINESS

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ADJOURNMENT

AGENDA
CLOSED MEETING

1. Legal Advice Widewater CDA litigation case,
Brentsmill, LLC et al. v. Stafford County, et al.

Section 2.2-3711 A.7
Code of Virginia

2. Personnel Appointment of Acting Director of Utilities
Anthony J. Romanello

3. Personnel County Administrator Evaluation
George H. Schwartz

Section 2.2-3711 A.1
Code of Virginia

THIS AGENDA MAY BE AMENDED ON THE DAY OF THE MEETING. PARTICIPATION OF ALL CITIZENS IS ENCOURAGED. FOR THOSE INDIVIDUALS WITH SPECIAL NEEDS, PLEASE NOTIFY THE COUNTY ADMINISTRATOR OF ANY ACCOMMODATION REQUIRED AT LEAST 24 HOURS BEFORE THE MEETING.

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