AGENDA
REGULAR MEETING
BOARD OF SUPERVISORS
AUGUST 19, 2008
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12:00 P.M.             LUNCH

1:00 P.M.               CALL TO ORDER
                            ROLL CALL OF MEMBERS

RECOGNIZE THE FIRE AND RESCUE DEPARTMENT
PERSONNEL FOR THEIR ANNUAL “FILL THE BOOT”
CAMPAIGN FOR MUSCULAR DYSTROPHY

PRESENTATIONS BY THE PUBLIC – I                                                      3 Minutes Each

PRESENTATIONS AND COMMITTEE REPORTS BY                                      3 Minutes Each
BOARD MEMBERS

REPORT OF THE COUNTY ATTORNEY

REPORT OF THE COUNTY ADMINISTRATOR

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ADDITIONS/DELETIONS TO THE REGULAR AGENDA

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CONSENT AGENDA: (ITEMS 1 THRU 16)

1. LEGISLATIVE; APPROVE MINUTES OF BOARD MEETINGS
a. Regular Meeting of June 17, 2008
b. Regular Meeting of July 1, 2008

2. BUDGET AND FINANCE; APPROVE EXPENDITURE LISTING
a. Proposed Resolution R08-417
BACKGROUND SUMMARY: Authorizes payments over $100,000

3. LEGISLATIVE; APPROVE A PROCLAMATION TO:
· RECOGNIZE THE SHERIFF’S OFFICE FOR OBSERVING “NATIONAL
NIGHT OUT 2008” IN STAFFORD
a. Proposed Proclamation P08-12
· COMMEND THE MITRE CORPORATION FOR 50 YEARS OF SERVICE
b.Proposed Proclamation P08-10
.  ELNORA A. PONDEXTER
c. Proposed Proclamation P08-11
BACKGROUND SUMMARY: Recognizes events and people

4. UTILITIES; AUTHORIZE RENEWAL OF A CONTRACT FOR AN ODOR CONTROL CHEMICAL
a. Proposed Resolution R08-397
BACKGROUND SUMMARY: Approves $437,500

5. UTILITIES; AUTHORIZE RENEWAL OF A CONTRACT FOR WATER METERS AND ACCESSORIES
a. Proposed Resolution R08-398
BACKGROUND SUMMARY: Approves $235,522

6. UTILITIES; AUTHORIZE RENEWAL OF CONTRACTS FOR WATER AND SEWER MAINTENANCE AND CONSTRUCTION SERVICES FOR FY2009
a. Proposed Resolution R08-399
BACKGROUND SUMMARY: Approves $1,010,000

7. PUBLIC SERVICES; AUTHORIZE RENEWAL OF A CONTRACT FOR LANDSCAPING AND MOWING AT VARIOUS COUNTY FACILITIES
a. Proposed Resolution R08-390
BACKGROUND SUMMARY: Approves $135,180

8. TRANSPORTATION; EXECUTE A COUNTY-STATE AGREEMENT WITH VDOT, APPROPRIATE TRANSPORTATION IMPACT FEE FUNDS AND ISSUE A REQUEST FOR PROPOSAL FOR THE ENGINEERING OF A TWO-LANE RECONSTRUCTION PROJECT OF POPLAR ROAD FROM WARRENTON ROAD TO TRUSLOW ROAD
a. Proposed Resolution R08-422
BACKGROUND SUMMARY: Approves $1,800,000

9. UTILITIES; AUTHORIZE A CONTRACT FOR CONSTRUCTION OF THE ROCKY PEN RUN RAW WATERLINE
a. Proposed Resolution R08-424
BACKGROUND SUMMARY: Awards contract in the amount of $674,976

10. PUBLIC SERVICES; AUTHORIZE A CONTRACT FOR COURTHOUSE BASEMENT RENOVATIONS
a. Proposed Resolution R08-423
BACKGROUND SUMMARY: Approves $1,328,384

11. LEGISLATIVE; REAFFIRM AUTHORIZATION FOR VIRGINIA RETIREMENT SYSTEM MEMBER CONTRIBUTION TO COMPLY WITH NEW INTERNAL REVENUE SERVICE RULING
a. Proposed Resolution R08-425
BACKGROUND SUMMARY: Verifies arrangement

12. BUDGET AND FINANCE; BUDGET AND APPROPRIATE PROFFER FUND PROCEEDS
a. Proposed Resolution R08-421
BACKGROUND SUMMARY: Appropriates to General Funds $64,697

13. BUDGET AND FINANCE; AUTHORIZE A PUBLIC HEARING TO CONSIDER PARTICIPATING IN THE FALL 2008 VPSA SCHOOL BOND SALE AND TO BUDGET AND APPROPRIATE THE BOND PROCEEDS
a. Proposed Resolution R08-429
b. Proposed Resolution R08-433
c. Proposed Resolution R08-434
BACKGROUND SUMMARY: Publicizes hearing

14. BUDGET AND FINANCE; BUDGET AND APPROPRIATE LANDFILL DIVIDENDS FOR A CIVIL WAR HISTORIC SITE PROJECT
a. Proposed Resolution R08-430
BACKGROUND SUMMARY: Considers appropriation of funds

15. LEGISLATIVE; APPOINT MEMBERS TO BOARDS, AUTHORITIES, COMMISSIONS AND COMMITTEES
· RAPPAHANNOCK AREA ALCOHOL SAFETY ACTION PROGRAM
a. Proposed Resolution R08-393
· INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF STAFFORD AND THE CITY OF STAUNTON, VIRGINIA
b.Proposed Resolution R08-392
BACKGROUND SUMMARY: Appoints members

16. TRANSPORTATION; REAFFIRM RESOLUTION R04-172, DATED JUNE 1, 2004, PETITIONING VDOT TO ACCEPT ENGLAND RUN LANE INTO THE SECONDARY SYSTEM OF STATE HIGHWAYS THROUGH THE RURAL ADDITION PROGRAM
a. Proposed Resolution R08-206
BACKGROUND SUMMARY: Requests addition of street to program

END OF CONSENT AGENDA

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UNFINISHED BUSINESS:

17. LEGISLATIVE; DISCUSS THE FOLLOWING:

a. PARKS AND RECREATION; DISCUSS BOND REFERENDUM (Deferred at 06-17-08 meeting)

b. TRANSPORTATION; DISCUSS BOND REFERENDUM (Deferred at 06-17-08 meeting)

c. HB3202
- Mr. Brito

18. PLANNING AND ZONING; REFER AN AMENDMENT TO THE ZONING ORDINANCE TO THE PLANNING COMMISSION REGARDING ELECTRONIC SIGNS (Deferred at 09-04-07 Meeting)
a. Proposed Resolution R08-413
BACKGROUND SUMMARY: Considers modifications to electronic signs

19. PLANNING AND ZONING; APPEAL THE DIRECTOR OF PLANNING AND ZONING DECISION REGARDING SUBDIVISION VESTING STATUS FOR THE GLENS (Deferred at 04-01-08 Meeting) Rock Hill and Hartwood
a. Proposed Resolution R08-219
b. Proposed Resolution R08-220
BACKGROUND SUMMARY: Considers decision

20. PLANNING AND ZONING; APPEAL THE DIRECTOR OF PLANNING AND ZONING DECISION REGARDING SUBDIVISION VESTING STATUS FOR HILLS OF AQUIA (Deferred at 04-01-08 Meeting) Aquia
a. Proposed Resolution R08-221
b. Proposed Resolution R08-222
BACKGROUND SUMMARY: Considers decision

END OF UNFINISHED BUSINESS

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NEW BUSINESS:

21. PLANNING AND ZONING; APPEAL THE DIRECTOR OF PLANNING AND ZONING DECISION REGARDING SUBDIVISION VESTING STATUS FOR SAINT ANDREWS ON THE POTOMAC - DRAINFIELDS Griffis-Widewater
a. Proposed Resolution R08-341
b. Proposed Resolution R08-342
BACKGROUND SUMMARY: Considers decision

22. PLANNING AND ZONING; APPEAL THE DIRECTOR OF PLANNING AND ZONING DECISION REGARDING SUBDIVISION VESTING STATUS FOR POPLAR HILLS, SECTION 4 & 5 - DRAINFIELDS Aquia
a. Proposed Resolution R08-343
b. Proposed Resolution R08-344
BACKGROUND SUMMARY: Considers decision

23. PLANNING AND ZONING; APPEAL THE DIRECTOR OF PLANNING AND ZONING DECISION REGARDING SUBDIVISION VESTING STATUS FOR CHURCHILL MEADOWS - DRAINFIELDS Rock Hill
a. Proposed Resolution R08-339
b. Proposed Resolution R08-340
BACKGROUND SUMMARY: Considers decision

24. PLANNING AND ZONING; APPEAL THE DIRECTOR OF PLANNING AND ZONING DECISION REGARDING SUBDIVISION VESTING STATUS FOR POPLAR ESTATES - DRAINFIELDS Hartwood
a. Proposed Resolution R08-345
b. Proposed Resolution R08-346
BACKGROUND SUMMARY: Considers decision

25. PLANNING AND ZONING; APPEAL THE DIRECTOR OF PLANNING AND ZONING DECISION REGARDING SUBDIVISION VESTING STATUS FOR AQUIA OVERLOOK, SECTIONS 2 & 3 - DRAINFIELDS Griffis-Widewater
a. Proposed Resolution R08-400
b. Proposed Resolution R08-401
BACKGROUND SUMMARY: Considers decision

26. PLANNING AND ZONING; APPEAL THE DIRECTOR OF PLANNING AND ZONING DECISION REGARDING SUBDIVISION VESTING STATUS FOR AQUIA OVERLOOK, SECTION 3 - DRAINFIELDS Griffis-Widewater
a. Proposed Resolution R08-402
b. Proposed Resolution R08-403
BACKGROUND SUMMARY: Considers decision

27. PLANNING AND ZONING; APPEAL THE DIRECTOR OF PLANNING AND ZONING DECISION REGARDING SUBDIVISION VESTING STATUS FOR GARRETT FAMILY SUBDIVISION – DRAINFIELDS Aquia
a. Proposed Resolution R08-415
b. Proposed Resolution R08-416
BACKGROUND SUMMARY: Considers decision

28. PLANNING AND ZONING; APPEAL THE DIRECTOR OF PLANNING AND ZONING DECISION REGARDING SUBDIVISION VESTING STATUS FOR RIVER CREEK - DRAINFIELDS George Washington
a. Proposed Resolution R08-410
b. Proposed Resolution R08-411
BACKGROUND SUMMARY: Considers decision

29. PLANNING AND ZONING; APPEAL THE DIRECTOR OF PLANNING AND ZONING DECISION REGARDING SUBDIVISION VESTING STATUS FOR THE FALLS - DRAINFIELDS Hartwood
a. Proposed Resolution R08-404
b. Proposed Resolution R08-405
BACKGROUND SUMMARY: Considers decision

30. PLANNING AND ZONING; APPEAL THE DIRECTOR OF PLANNING AND ZONING DECISION REGARDING SUBDIVISION VESTING STATUS FOR STAFFORD MANOR - DRAINFIELDS Hartwood
a. Proposed Resolution R08-408
b. Proposed Resolution R08-409
BACKGROUND SUMMARY: Considers decision

31. PLANNING AND ZONING; APPEAL THE DIRECTOR OF PLANNING AND ZONING DECISION REGARDING SUBDIVISION VESTING STATUS FOR THE GLENS - DRAINFIELDS Rock Hill and Hartwood
a. Proposed Resolution R08-406
b. Proposed Resolution R08-407
BACKGROUND SUMMARY: Considers decision

32. PLANNING AND ZONING; REFER WATER AND SEWER MASTER PLAN TO THE UTILITIES COMMISSION
a. Proposed Resolution R08-418
BACKGROUND SUMMARY: Eliminates proposed sewer facilities located outside the proposed Urban Service Area boundary

33. LEGISLATIVE; DISCUSS THE FOLLOWING:

a. SIDEWALKS AND TRAILS
- Mr. Brito

b. PROPOSED RAPPAHANNOCK RIVER OVERLAY DISTRICT

c. OUTSIDE PROFESSIONAL ASSISTANCE ON THE COMPREHENSIVE PLAN
- Mr. Milde

d. COUNTY CODE SECTION 25-71 – CONSTRUCTION OF SANITARY SEWERS AND WATER DISTRIBUTION LINES BY OWNERS OR DEVELOPERS; GENERAL PROVISIONS
- Mr. Crisp

e. CAMPAIGN FINANCE GUIDELINES
- Mr. Schwartz

f. VRE FUNDING, FARES AND VOUCHERS

g. PRIVATIZATION OF PARKS MAINTENANCE
- Mr. Sterling

h. DRAFT REVISED FINANCIAL POLICIES
- Mr. Dudenhefer
- Mr. Woodson

i. BOARD MEETING SCHEDULE

END OF NEW BUSINESS

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CLOSED MEETING

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7:00 P.M.                  CALL TO ORDER

                               INVOCATION
                               PLEDGE OF ALLEGIANCE

                               PRESENTATIONS BY THE PUBLIC

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7:00 P.M.                 PUBLIC HEARINGS:

34. PUBLIC INFORMATION; EXECUTE A NON-EXCLUSIVE CABLE TELEVISION FRANCHISE AGREEMENT WITH VERIZON VIRGINIA INC.
a. Proposed Resolution R08-358
BACKGROUND SUMMARY: Considers execution of an agreement to operate a cable television system within the County

35. PLANNING AND ZONING; AMEND AND REORDAIN THE ZONING ORDINANCE BY AMENDING THE ZONING DISTRICT MAP TO RECLASSIFY FROM B-1, CONVENIENCE COMMERCIAL TO R-1, SUBURBAN RESIDENTIAL ZONING DISTRICT ON ASSESSOR’S PARCEL 54D-3-1-6, 0.66 ACRES LOCATED AT 104 HOYT STREET George Washington
a. Proposed Ordinance O08-53
b. Proposed Resolution R08-296
BACKGROUND SUMMARY: Considers rezoning to reduce the amount of non-conformity

36. UTILITIES; GRANT AN EASEMENT TO DOMINION VIRGINIA POWER
a. Proposed Resolution R08-356 Hartwood
BACKGROUND SUMMARY: Considers easement to improve service reliability and decrease load demands in the Kellogg Mill Road area

37. PLANNING AND ZONING; AMEND AND REORDAIN THE ZONING ORDINANCE BY AMENDING THE ZONING DISTRICT MAP TO RECLASSIFY FROM B-3, OFFICE TO B-2, URBAN COMMERCIAL ZONING DISTRICT ON ASSESSOR’S PARCEL 20G-1, 0.50 ACRES LOCATED AT 101 SHENANDOAH LANE Garrisonville
a. Proposed Ordinance O08-67
b. Proposed Resolution R08-378
BACKGROUND SUMMARY: Considers rezoning for the purpose of locating a cooking school for children

38. PLANNING AND ZONING; AMEND DEVELOPMENT FEES FOR SERVICES PROVIDED BY THE DEPARTMENT OF PLANNING AND ZONING
a. Proposed Ordinance O08-65
BACKGROUND SUMMARY: Covers cost of delivering Community Development services for plan review

39. PLANNING AND ZONING; AMEND THE COMPREHENSIVE PLAN – URBAN SERVICES AREA
a. Proposed Resolution R08-387
BACKGROUND SUMMARY: Reduces Urban Service Area boundary countywide

40. PLANNING AND ZONING; CONSIDER AN AMENDMENT TO THE LAND USE COMPONENT OF THE COMPREHENSIVE PLAN – WIDEWATER PLAN
a. Proposed Resolution R08-389 Griffis Widewater
b. Proposed Resolution R08-414
c. Proposed Resolution R08-419
BACKGROUND SUMMARY: Considers an amendment to repeal the Widewater Plan and associated Water and Sewer Master Plan, and revise the land use designations within the boundaries of the Widewater Area

END OF PUBLIC HEARINGS

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ADJOURNMENT

AGENDA
CLOSED MEETING

1. Legal Advice Drainfield Ordinance Appeals 
                                                                                    Joseph L. Howard, Jr.
Section 2.2-3711 A.7
Code of Virginia

2. Personnel Hiring Litigation Counsel 
                                                                                    Joseph L. Howard, Jr.

Section 2.2-3711 A.1
Code of Virginia

THIS AGENDA MAY BE AMENDED ON THE DAY OF THE MEETING. PARTICIPATION OF ALL CITIZENS IS ENCOURAGED. FOR THOSE INDIVIDUALS WITH SPECIAL NEEDS, PLEASE NOTIFY THE COUNTY ADMINISTRATOR OF ANY ACCOMMODATION REQUIRED AT LEAST 24 HOURS BEFORE THE MEETING