AGENDA
REGULAR MEETING
BOARD OF SUPERVISORS
AUGUST 21, 2007
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12:00 P.M.          LUNCH

1:00 P.M.           CALL TO ORDER
                        ROLL CALL OF MEMBERS

PRESENTATION OF A PROCLAMATION TO DECLARE
THE WEEK OF AUGUST 27 – SEPTEMBER 2, 2007 AS
FIRE AND RESCUE APPRECIATION WEEK.

PRESENTATION OF A PROCLAMATION TO RECOGNIZE
SEPTEMBER 15, 2007, AS SALUTE TO STAFFORD DAY.

PRESENTATIONS BY THE PUBLIC – I.                                                                  3 Minutes Each

PRESENTATIONS AND COMMITTEE REPORTS BY
BOARD MEMBERS. 5 Minutes Each

REPORT OF THE COUNTY ATTORNEY.

REPORT OF THE COUNTY ADMINISTRATOR.

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ADDITIONS/DELETIONS TO THE REGULAR AGENDA.

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CONSENT AGENDA: (ITEMS 1 THRU 21)

1. LEGISLATIVE; APPROVE MINUTES OF BOARD MEETINGS.
a. Adjourned Meeting of July 7, 2007

2. LEGISLATIVE; APPROVE PROCLAMATIONS:
· RECOGNIZE AND COMMEND MOUNT ARARAT BAPTIST CHURCH ON THE OCCASION OF ITS CENTENNIAL CELEBRATION.
a. Proposed Proclamation P07-21
· RECOGNIZE SEPTEMBER 15, 2007, AS SALUTE TO STAFFORD DAY.
b. Proposed Proclamation P07-22
BACKGROUND SUMMARY: Recognizes events.

3. LEGISLATIVE; ESTABLISH A POLICY ON THE NAMING OF COUNTY BUILDINGS.
a. Proposed Resolution R07-147
BACKGROUND SUMMARY: Considers guidelines.

4. ADMINISTRATION; REQUEST STAFFORD COUNTY BE DESIGNATED A DROUGHT DISASTER AREA.
a. Proposed Resolution R07-331
BACKGROUND SUMMARY: Consider designation for federal assistance.

5. ADMINISTRATION; AUTHORIZE A PUBLIC HEARING REGARDING DEED RESTRICTION ON 33 ACRES AT AQUIA HARBOUR.
a. Proposed Resolution R07-344
BACKGROUND SUMMARY: Publicizes hearing.

6. FINANCE; APPROVE EXPENDITURE LISTING.
a. Proposed Resolution R07-316
BACKGROUND SUMMARY: Authorizes payments over $100,000.

7. FINANCE; CONSIDER AMENDMENTS TO THE FY2007 BUDGET TO ACCOMMODATE FINANCIAL REPORTING.
a. Proposed Resolution R07-300
BACKGROUND SUMMARY: Appropriates bond proceeds and developer proffers.

8. BUDGET; BUDGET AND APPROPRIATE PROFFER FUNDS FOR SCHOOL CONSTRUCTION PROJECTS.
a. Proposed Resolution R07-328
BACKGROUND SUMMARY: Appropriates proffer funds in the amount of $220,239.

9. PUBLIC SERVICES; AWARD CONTRACTS FOR ON-CALL PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES.
a. Proposed Resolution R07-332
BACKGROUND SUMMARY: Awards contracts.

10. PUBLIC SERVICES; AWARD CONTRACT FOR CUSTODIAL SERVICES AT COUNTY FACILITIES.
a. Proposed Resolution R07-318
BACKGROUND SUMMARY: Considers contract in the amount of $236,703.

11. PUBLIC SERVICES; AWARD CONTRACT FOR SECURITY SERVICES AT THE GOVERNMENT CENTER AND THE ROWSER COMPLEX.
a. Proposed Resolution R07-319
BACKGROUND SUMMARY: Authorizes contract in the amount of $261,182.

12. TRANSPORTATION; ADOPTION OF IMPLEMENTATION GUIDELINES AND PROCEDURES FOR THE PUBLIC-PRIVATE TRANSPORTATION ACT OF 1995 (PPTA).
a. Proposed Resolution R07-321
BACKGROUND SUMMARY: Considers program guidelines.

13. TRANSPORTATION; ABANDON, ADD AND CHANGE ROAD NETWORK FROM CONSTRUCTION OF INTERSTATE 95 AND CENTREPORT PARKWAY IN THE SECONDARY SYSTEM OF STATE HIGHWAYS. Hartwood
a. Proposed Resolution R07-287(R)
BACKGROUND SUMMARY: Requests changes to VDOT secondary road system.

14. TRANSPORTATION; AMEND THE VIRGINIA RAILWAY EXPRESS (VRE) MASTER AGREEMENT.
a. Proposed Resolution R07-334
BACKGROUND SUMMARY: Authorize changes to Master Agreement.

15. TRANSPORTATION; PETITION VDOT TO INCLUDE SAINT GEORGES DRIVE AND SAINT ELIZABETH COURT WITHIN SAINT GEORGES ESTATES SUBDIVISION, SECTION 8, INTO THE SECONDARY SYSTEM OF STATE HIGHWAYS. Rock Hill
a. Proposed Resolution R07-320
BACKGROUND SUMMARY: Requests placement of streets into VDOT system.

16. UTILITIES; AWARD CONTRACT FOR PAINTING THE SHELTON SHOP WATER STORAGE TANK.
a. Proposed Resolution R07-336
BACKGROUND SUMMARY: Awards contract in the amount of $173,000.

17. UTILITIES; RATIFY LAND ACQUISITION CONTRACT FOR ROCKY PEN RUN RESERVOIR. Hartwood
a. Proposed Resolution R07-358
BACKGROUND SUMMARY: Approves $436,000 in Utilities Fund.

18. PARKS AND RECREATION; ADJUST FEES FOR THE AMERICAN YOUTH FOOTBALL LEAGUE.
a. Proposed Resolution R07-346
BACKGROUND SUMMARY: Approves reduction in fees.

19. THIS ITEM HAS BEEN DELETED FROM THE AGENDA.

20. LEGAL; RATIFY SMITH LAKE SETTLEMENT AGREEMENT.
a. Proposed Resolution R07-335
BACKGROUND SUMMARY: Considers settlement agreement.

21. LEGISLATIVE; APPOINT MEMBERS TO BOARDS, AUTHORITIES, COMMISSIONS AND COMMITTEES.
· RAPPAHANNOCK AREA OFFICE ON YOUTH.
a. Proposed Resolution R07-330
· CHAPLIN GROUP HOME
b.Proposed Resolution R07-338
BACKGROUND SUMMARY: Considers appointments.

END OF CONSENT AGENDA.

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UNFINISHED BUSINESS:

22. TRANSPORTATION; AUTHORIZE THE COUNTY ADMINISTRATOR TO EXECUTE A CONTRACT TO IMPROVE FORESTON WOODS DRIVE, HIGHPOINTE BOULEVARD, SILVERTHORN COURT AND SUTHERLAND BOULEVARD FOR ACCEPTANCE INTO THE SECONDARY SYSTEM OF STATE HIGHWAYS. (Deferred at 07-17-07 Meeting). Aquia, Falmouth, Garrisonville and Hartwood
a. Proposed Resolution R07-137
BACKGROUND SUMMARY: Considers $1,547,474.

23. LEGISLATIVE; DISCUSS THE FOLLOWING:
a. MANDATORY WATER AND SEWER CONNECTIONS.
(Deferred at 07-17-07 meeting)
b. PURCHASE OF DEVELOPMENT RIGHTS PROGRAM UPDATE.
- Mr. Milde.
c. EROSION AND SEDIMENT CONTROL ISSUES.

END OF UNFINISHED BUSINESS.

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NEW BUSINESS:

24. PRESENTATION ON FALMOUTH INTERSECTION, WARRENTON ROAD AND INTERSTATE 95/COURTHOUSE ROAD INTERCHANGE BY HARRY LEE OF  THE VIRGINIA DEPARTMENT OF TRANSPORTATION.

25. FINANCE; REFUND OF WIDEWATER SERVICE DISTRICT PAYMENTS.
a. Proposed Resolution R07-333 Griffis-Widewater
BACKGROUND SUMMARY: Refunds fees collected.

26. UTILITIES; AUTHORIZE PUMP AND HAUL SERVICE AT 11 ROSEHAVEN STREET. Rock Hill
a. Proposed Resolution R07-352
b. Proposed Resolution R07-355
BACKGROUND SUMMARY: Considers request.

27. PLANNING AND ZONING; APPEAL THE PLANNING COMMISSION DECISION TO DENY A COMPREHENSIVE PLAN COMPLIANCE REVIEW FOR SMITH LAKE POINTE.
a. Proposed Resolution R07-254 Aquia
b. Proposed Resolution R07-255
BACKGROUND SUMMARY: Considers public sewer to the property.

28. PLANNING AND ZONING; AUTHORIZE APPLICATION FOR A CONDITIONAL USE PERMIT ON COUNTY-OWNED PROPERTY OFF HULLS CHAPEL ROAD.
a. Proposed Resolution R07-351
BACKGROUND SUMMARY: Authorizes application for use of public property.

29. TRANSPORTATION; CONSIDER ADOPTION OF MULTIPLE-WAY STOP PROGRAM GUIDELINES.
a. Proposed Resolution R07-360
BACKGROUND SUMMARY: Considers initiatives.

30. LEGISLATIVE; DISCUSS THE FOLLOWING:
a. PLANNING COMMISSION SALARIES.
- Mr. Milde.
b. ILLEGAL IMMIGRANTS.
-  Mr. Dudenhefer
c. PLANNING AND ZONING; DISCUSS REFERRING TO THE PLANNING COMMISSION A COMPREHENSIVE PLAN AMENDMENT TO EXCLUDE A PORTION OF THE COUNTY FROM THE PLANNED TRADITIONAL NEIGHBORHOOD DEVELOPMENT DISTRICTS.
- Mr. Fields

END OF NEW BUSINESS.

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CLOSED MEETING.

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7:00 P.M.          CALL TO ORDER.

                       INVOCATION.
                       PLEDGE OF ALLEGIANCE.

30. d. PRESENTATION BY MELISSA TERRY, DIRECTOR OF COMMUNITY IMPACT, RAPPAHANNOCK UNITED WAY EARLY CHILDHOOD COALITION.

PRESENTATIONS BY THE PUBLIC –II. 3 Minutes Each

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7:00 P.M. PUBLIC HEARINGS:

31. PLANNING AND ZONING; CONSIDER A CONDITIONAL USE PERMIT AT 42 BLACKJACK ROAD. Hartwood
a. Proposed Resolution R07-309
b. Proposed Resolution R07-310
BACKGROUND SUMMARY: Considers vehicle fuel sales.

32. PLANNING AND ZONING; AMEND AND REORDAIN THE ZONING ORDINANCE TO RECLASSIFY FROM B-1, CONVENIENCE COMMERCIAL, AND M-1, LIGHT INDUSTRIAL, TO B-2, URBAN COMMERCIAL, 1.13 ACRES AT 21 COOL SPRING ROAD. George Washington
a. Proposed Ordinance O07-59
b. Proposed Resolution R07-246
BACKGROUND SUMMARY: Considers reclassification.

33. PLANNING AND ZONING; CHANGE DEVELOPMENT FEES.
a. Proposed Ordinance O07-61
BACKGROUND SUMMARY: Considers user fees for services provided

34. THIS ITEM HAS BEEN DELETED FROM THE AGENDA.

35. PLANNING AND ZONING; CONSIDER AN AMENDMENT TO THE LAND USE PLAN COMPONENT OF THE COMPREHENSIVE PLAN.
a. Proposed Resolution R07-311
BACKGROUND SUMMARY: Considers designating existing and proposed parks as Park Land.

36. FINANCE; CONSIDER AMENDMENTS TO THE FY2007 BUDGET RELATED TO BOND SALES.
a. Proposed Resolution R07-302
BACKGROUND SUMMARY: Considers transfer of funds.

37. ADMINISTRATION; CONSIDER ENTERING INTO AN AGREEMENT WITH VDOT FOR THE REMOVAL OF ILLEGAL ADVERTISEMENTS.
a. Proposed Resolution R07-286
BACKGROUND SUMMARY: Approve agreement for the removal of signs.

END OF PUBLIC HEARINGS.

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38. FINANCE; AWARD A CONTRACT FOR CONSULTING SERVICES AND DISCUSS RADIO COMMUNICATIONS SYSTEM.
a. Proposed Resolution R07-293
BACKGROUND SUMMARY: Considers $259,428.

MEDIA TIME.

ADJOURNMENT.

THIS AGENDA MAY BE AMENDED ON THE DAY OF THE MEETING. PARTICIPATION OF ALL CITIZENS IS ENCOURAGED. FOR THOSE INDIVIDUALS WITH SPECIAL NEEDS, PLEASE NOTIFY THE COUNTY ADMINISTRATOR OF ANY ACCOMMODATION REQUIRED AT LEAST 24 HOURS BEFORE THE MEETING.

AGENDA
CLOSED MEETING

1. Legal Advice Fire & Rescue - Rescue One Issues 
                                                                                                                Joseph L. Howard, Jr.

2. Legal Advice Richard Nageotte -- Route 610 Service
District Litigation 
                                                                                                                Joseph L. Howard, Jr.

Section 2.2-3711 A.7
Code of Virginia

3. Potential Disposition of Negotiating Strategy Discussions
County-Owned Property                                                                              Steve Crosby

Section 2.2-3711 A.3
Code of Virginia

4. Personnel Matter County Administrator Contract
Negotiations --                                                                                           Anthony Romanello

Section 2.2-3711 A.1
Code of Virginia

DEFERRED BUSINESS: (FOR INFORMATION ONLY).

1. PLANNING; AMEND THE SUBDIVISION ORDINANCE REGARDING STREET ACCESS. (Deferred at 09-21-04 Meeting).
STATUS: Awaiting to be scheduled for future Board meeting.

2. UTILITIES; AUTHORIZE A PUBLIC HEARING TO AMEND AND REORDAIN THE COUNTY CODE BY AMENDING SECTION 25-165, TYPE, LOCATION, ETC., REGARDING PRIMARY AND RESERVE DRAINFIELDS.
STATUS: Awaiting information.

3. LEGISLATIVE; DISCUSS STORMWATER ORDINANCE AMENDMENT. (Deferred at 02-07-06 Meeting).
STATUS: Awaiting information.

4. PLANNING; AMEND AND REORDAIN THE SUBDIVISION ORDINANCE REGARDING RESERVE DRAINFIELDS. (Deferred at 03-21-06 Meeting).
STATUS: Referred to the Planning Commission.

5. PLANNING; CONSIDER AMENDMENTS TO THE ZONING AND SUBDIVISION ORDINANCE:
a. SECTION 28-185, CONDITIONAL USE PERMIT; SECTION 28-203, SUBMISSION; SECTION 28-248, SUBMISSION REQUIREMENTS FOR MAJOR SITE DEVELOPMENT PLANS OF THE ZONING ORDINANCE AND
SECTION 22-57, FILING OF THE SUBDIVISION ORDINANCE. (Proposed
O06-47 was deferred at 06-20-06 Meeting).
STATUS: O06-47 in Board Committee of Fields and Milde.

6. PUBLIC SERVICES; AMEND AND REORDAIN SECTION 17-31(A)(2) OF THE COUNTY CODE ENTITLED “NO WAKE AREAS ON AQUIA CREEK”.
(Proposed Resolution R07-07 was deferred at 01-09-07 Meeting).
STATUS: In Board Committee of Milde.

7. PLANNING; GRANT EXEMPTION TO SECTION 22-5 OF THE SUBDIVISION ORDINANCE FOR A FAMILY SUBDIVISION OF ASSESSOR’S PARCEL 18V-4B.
(Proposed Resolution R07-31 was deferred at 01/23/07 Meeting).
STATUS: In Board Committee.

8. UTILITIES; AUTHORIZE A PUBLIC HEARING TO REVISE FEES AND POLICY FOR PUMP AND HAUL SEWER SERVICES. (Proposed Resolution R07-06 was deferred at 02/06/07 Meeting).
STATUS: Awaiting information.

9. PLANNING; REZONE 372.85 ACRES FROM A-1, AGRICULTURAL, TO R-1, SUBURBAN RESIDENTIAL, AT 134 DEN RICH ROAD FOR BRENTSMILL, LLC.
(Proposed Ordinance O07-11 was deferred at 03-20-07 Meeting).
STATUS: Awaiting information.

10. PLANNING; DISCUSS WATER RESOURCE PROTECTION OVERLAY DISTRICT ORDINANCE (FORMERLY SENSITIVE RESOURCE OVERLAY DISTRICT). STATUS: (Referred to the Planning Commission at 06-05-07 Meeting).

11. UTILITIES; CONSIDER THE USE OF A LOW PRESSURE SEWER SYSTEM FOR TAX MAP 38, PARCEL 55 FOR SENECA RIDGE SUBDIVISION. (Deferred at
06-05-07 Meeting).
STATUS: Awaiting information.

END OF DEFERRED BUSINESS.