AGENDA
REGULAR MEETING
BOARD OF SUPERVISORS
APRIL 4, 2006

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12:00 P.M. LUNCH.

1:00 P.M.      CALL TO ORDER.
                   ROLL CALL OF MEMBERS.

PRESENTATION OF PROCLAMATIONS TO:
· RECOGNIZE AND COMMEND COLONEL JAMES M. LOWE.
· RECOGNIZE AND COMMEND COLONEL I. JAMES HUNTZINGER (Ret).
· RECOGNIZE AND COMMEND DIANNA C. SHEESLEY.
· DECLARE THE WEEK OF APRIL 23-29, 2006, AS CITIZEN VOLUNTEER APPRECIATION WEEK.
· DESIGNATE APRIL 2006 AS ORGAN AND TISSUE DONATION AWARENESS MONTH IN STAFFORD.
· DECLARE THE WEEK OF APRIL 9-15, 2006, AS PUBLIC SAFETY TELECOMMUNICATIONS WEEK IN STAFFORD.

PRESENTATIONS BY THE PUBLIC - I.                                              3 Minutes Each

REPORT OF THE SUPERINTENDENT OF SCHOOLS.

PRESENTATIONS AND COMMITTEE REPORTS BY
BOARD MEMBERS.                                                                         5 Minutes Each

REPORT OF THE COUNTY ATTORNEY.

REPORT OF THE COUNTY ADMINISTRATOR.

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CONSENT AGENDA: (ITEMS 1 THRU 9)

1. LEGISLATIVE; APPROVE MINUTES OF BOARD MEETINGS.
a. Regular Meeting of March 7, 2006.
b. Adjourned Meeting of March 9, 2006.
c. Adjourned Meeting of March 14, 2006.

2. LEGISLATIVE; AMEND BYLAWS AND RULES OF PROCEDURE.
a. Proposed Resolution R06-194
BACKGROUND SUMMARY: Approves changes.

3. FINANCE; APPROVE EXPENDITURE LISTINGS.
a. Proposed Resolution R06-181
BACKGROUND SUMMARY: Authorizes payments over $100,000.

4. FINANCE; BUDGET AND APPROPRIATE INSURANCE RECOVERY FUNDS TO GENERAL FUND DEPARTMENTS.
a. Proposed Resolution R06-172
BACKGROUND SUMMARY: Disburses $48,102.

5. PUBLIC SERVICES; BUDGET AND APPROPRIATE FUNDS FROM THE TRANSPORTATION FUND TO PARTICIPATE IN THE VDOT FEASIBILITY ANALYSIS FOR ASSUMPTION OF THE SECONDARY SYSTEM OF STATE HIGHWAYS BY COUNTIES OF THE COMMONWEALTH OF VIRGINIA.
a. Proposed Resolution R06-183
BACKGROUND SUMMARY: Approves $33,455.

6. UTILITIES; AWARD CONTRACT FOR REPLACEMENT OF PUMPS AT THE AQUIA WASTEWATER TREATMENT FACILITY.
a. Proposed Resolution R06-176
BACKGROUND SUMMARY: Authorize contract quoted at $119,800.

7. UTILITIES; AUTHORIZE A PURCHASE AGREEMENT FOR WETLAND CREDITS
FOR THE ROCKY PEN RUN RESERVOIR. Hartwood
a. Proposed Resolution R06-69
BACKGROUND SUMMARY: Authorizes purchase of Wetlands for $409,750.

8. UTILITIES; AUTHORIZE A REQUEST FOR PROPOSALS FOR ENGINEERING SERVICES FOR A NEW WATER TREATMENT FACILITY.
a. Proposed Resolution R06-187
BACKGROUND SUMMARY: Solicits proposals.

9. LEGISLATIVE; APPROVE PROCLAMATIONS TO:
· RECOGNIZE AND COMMEND LOU ANN HADLOCK.
a. Proposed Proclamation P06-19
· RECOGNIZE AND COMMEND COLONEL I. JAMES “JIM” HUNTZINGER (RET) FOR HIS SERVICE TO THE CITIZENS OF STAFFORD.
b. Proposed Proclamation P06-18
BACKGROUND SUMMARY: Recognizes individuals.

END OF CONSENT AGENDA.

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UNFINISHED BUSINESS:

10. PARKS AND RECREATION; CONSIDER IMPROVEMENTS TO WOODLANDS POOL. (Deferred at 03-07-06 Meeting). Garrisonville
a. Proposed Resolution R06-154
BACKGROUND SUMMARY: Considers $175,000 from park bond funds.

END OF UNFINISHED BUSINESS.

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NEW BUSINESS:

11. PUBLIC SERVICES; CONSIDER RECOMMENDATIONS TO VDOT AND THE COMMONWEALTH TRANSPORTATION BOARD FOR THE FY2007-FY2012 INTERSTATE, PRIMARY AND URBAN SYSTEMS SIX-YEAR IMPROVEMENT PROGRAM.
a. Proposed Resolution R06-191
BACKGROUND SUMMARY: Recommends projects.

12. PUBLIC SERVICES; AWARD CONTRACT TO BUDGET AND APPROPRIATE FUNDS FOR ENGINEERING SERVICES FOR THE DESIGN OF THE DRAINAGE IMPROVEMENT PLANS FOR GRAFTON VILLAGE, WOODLAWN, VISTA WOODS, GARRISONVILLE ESTATES AND ARGYLE HILLS SUBDIVISIONS.
a. Proposed Resolution R06-193
b. Proposed Resolution R06-196
BACKGROUND SUMMARY: Authorizes engineering services.

13. LEGISLATIVE; RADCO REORGANIZATION.

14. LEGISLATIVE; DISCUSS TELEVISING PLANNING COMMISSION MEETINGS.
a. Proposed Resolution R06-195
BACKGROUND SUMMARY: Considers issue.

15. PUBLIC SERVICES; CONSIDER THE FY2007 POTOMAC & RAPPAHANNOCK TRANSPORTATION COMMISSION AND VIRGINIA RAILWAY EXPRESS SUBSIDIES AND AUTHORIZE PAYMENT.
a. Proposed Resolution R06-174
BACKGROUND SUMMARY: Authorizes payment of subsidies.

16. PUBLIC SERVICES; CONSIDER THE ISSUANCE OF DEBT FOR VIRGINIA RAILWAY EXPRESS EQUIPMENT.
a. Proposed Resolution R06-173
BACKGROUND SUMMARY: Purchasing of new Railcars.

END OF NEW BUSINESS.

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CLOSED MEETING.

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7:00 P.M.         INVOCATION.
                      PLEDGE OF ALLEGIANCE.

PRESENTATION OF A PROCLAMATION TO COMMEMORATE POSTHUMOUSLY CPL. BRETT LEE LUNDSTROM.

PRESENTATIONS BY THE PUBLIC –II.                                                  3 Minutes Each

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7:00 P.M. PUBLIC HEARINGS:

17. PARKS AND RECREATION; CONSIDER AN AMENDMENT TO A CONDITIONAL USE PERMIT AT 21 WILLOWMERE POND ROAD. Hartwood
a. Proposed Resolution R06-178
b. Proposed Resolution R06-179
BACKGROUND SUMMARY: Considers change to utilize ball field lights.

18. PLANNING; CONSIDER REZONING 37.84 ACRES FROM A-1 AND R-1 TO B-2 AT 2022 JEFFERSON DAVIS HIGHWAY. Aquia
a. Proposed Ordinance O06-29
b. Proposed Resolution R06-190
BACKGROUND SUMMARY: Considers reclassification.

19. PLANNING; CONSIDER A CONDITIONAL USE PERMIT AT 2022 JEFFERSON DAVIS HIGHWAY. Aquia
a. Proposed Resolution R06-188
b. Proposed Resolution R06-189
BACKGROUND SUMMARY: Considers hospital and medical clinic use and building height exception.

20. PARKS AND RECREATION; CONVEY AN ELECTRICAL EASEMENT ON COUNTY-OWNED PROPERTY AT WILLOWMERE PARK. Hartwood
a. Proposed Resolution R06-158
BACKGROUND SUMMARY: Requests easement for installation of athletic field lighting for the Park.

21. LEGISLATIVE; AUTHORIZE THE EXECUTION OF AN AGREEMENT WITH THE COUNTIES OF CAROLINE, KING GEORGE, SPOTSYLVANIA, STAFFORD AND THE CITY OF FREDERICKSBURG WHICH ESTABLISHES THE RAPPAHANNOCK AREA ALCOHOL SAFETY ACTION PROGRAM (RAASAP) BOARD.
a. Proposed Resolution R06-128
b. Proposed Ordinance O06-30
BACKGROUND SUMMARY: Approves agreement.

END OF PUBLIC HEARINGS.

MEDIA TIME.

ADJOURNMENT.

THIS AGENDA MAY BE AMENDED ON THE DAY OF THE MEETING. PARTICIPATION OF ALL CITIZENS IS ENCOURAGED. FOR THOSE INDIVIDUALS WITH SPECIAL NEEDS, PLEASE NOTIFY THE COUNTY ADMINISTRATOR OF ANY ACCOMMODATION REQUIRED AT LEAST 24 HOURS BEFORE THE MEETING.

DEFERRED BUSINESS: (FOR INFORMATION ONLY).

1. PLANNING; AMEND THE SUBDIVISION ORDINANCE REGARDING STREET ACCESS. (Deferred at 09-21-04 Meeting).
STATUS: Awaiting to be scheduled for future Board meeting.

2. HUMAN RESOURCES; AUTHORIZE IMPLEMENTATION OF COMPENSATION STUDY AS FUNDING IS AVAILABLE. (Deferred at 02-21-06 Meeting).
STATUS: Work Session on 02-21-06.

3. PARKS AND RECREATION; CONSIDER THE USE OF PARKS AND RECREATION BOND FUNDS FOR THE STAFFORD RECREATIONAL SOCCER LEAGUE COMPLEX. (Deferred at 12-13-05 Meeting).
STATUS: Awaiting further information.

4. LEGISLATIVE; DISCUSS CONSERVATION EASEMENT PROGRAM. (Deferred at 01-03-06 Meeting).
STATUS: Referred to the Agricultural Commission for 90 days.

5. LEGISLATIVE; DISCUSS PURCHASE OF DEVELOPMENT RIGHTS PROGRAM. (Deferred at 01-03-06 Meeting).
STATUS: In Board committee.

6. PLANNING; CONSIDER REZONING 12.18 ACRES FROM R-4 TO B-2 LOCATED AT 755 TELEGRAPH ROAD. (Deferred at 01-17-06 Meeting).
STATUS:

7. UTILITIES; AUTHORIZE A PUBLIC HEARING TO AMEND AND REORDAIN THE COUNTY CODE BY AMENDING SECTION 25-165, TYPE, LOCATION, ETC., REGARDING PRIMARY AND RESERVE DRAINFIELDS.
STATUS: Awaiting further information.

8. PARKS AND RECREATION; CONSIDER NAME OF PARK ON MONCURE PROPERTY. (Deferred at 02-07-06 Meeting).
STATUS: Referred to Parks and Recreation Commission.

9. LEGISLATIVE; DISCUSS STORMWATER ORDINANCE AMENDMENT. (Deferred at 02-07-06 Meeting).
STATUS: Awaiting further information.

10. LEGISLATIVE; DISCUSS PREPARATION OF BOARD MEETING MINUTES.
(Deferred at 03-07-06 Meeting).
STATUS: In Board Committee for 90 days.

11. LEGISLATIVE; DISCUSS NONCONFORMING HOUSING. (Deferred at 03-07-06 Meeting).
STATUS: In Committee.

12. PLANNING; AMEND AND REORDAIN THE SUBDIVISION ORDINANCE REGARDING RESERVE DRAINFIELDS. (Deferred at 03-21-06 Meeting).
STATUS: Referred to the Planning Commission.

13. ECONOMIC DEVELOPMENT AND LEGISLATIVE AFFAIRS; REQUEST THE COMMISSIONER OF THE DEPARTMENT OF MOTOR VEHICLES TO DEVELOP AND ISSUE A SPECIAL LICENSE PLATE FOR STAFFORD COUNTY. (Deferred at 03-221-06 Meeting).
STATUS: Referred to Committee to include Mr. Schwartz.

14 PLANNING; AMEND AND REORDAIN THE ZONING ORDINANCE REGARDING SECTION 28-25, DEFINITION, DISTRICT USES AND STANDARDS, AND REQUIRED PARKING FOR SCHOOLS. (Deferred at 03-21-06 Meeting).
STATUS:

END OF DEFERRED BUSINESS.