AGENDA
REGULAR MEETING
BOARD OF SUPERVISORS
SEPTEMBER 6, 2005

11:30 A.M. LUNCH / ROWSER SENIOR CITIZEN CENTER DEDICATION.

1:00 P.M. CALL TO ORDER.
ROLL CALL OF MEMBERS.

1:00 P.M. PRESENTATIONS BY THE PUBLIC - I.                              3 Minutes Each

REPORT OF THE SUPERINTENDENT OF SCHOOLS.

PRESENTATIONS AND COMMITTEE REPORTS                                  5 Minutes Each
BY BOARD MEMBERS.

REPORT OF THE COUNTY ATTORNEY.

REPORT OF THE COUNTY ADMINISTRATOR.

1. PRESENTATION ON NATIONAL ASSOCIATION OF COUNTIES’ PRESCRIPTION
DRUG PROGRAM BY JAMES CAMPBELL, EXECUTIVE DIRECTOR OF THE
VIRGINIA ASSOCIATION OF COUNTIES.

CONSENT AGENDA: (ITEMS 2 THRU 16)

2. LEGISLATIVE; APPROVE MINUTES OF BOARD MEETINGS.
a. Regular Meeting – August 2, 2005.
b. Adjourned Meeting – August 24, 2005.

3. LEGISLATIVE; AUTHORIZE PREEMPTION EQUIPMENT AND EMERGENCY TRAFFIC SIGNALS.
a. Proposed Resolution R05-322
BACKGROUND SUMMARY: Considers program.

4. FINANCE; APPROVE EXPENDITURE LISTINGS.
a. Proposed Resolution R05-296
BACKGROUND SUMMARY: Authorizes payments over $100,000.

5. FINANCE; AUTHORIZE SOLICITATION OF A REQUEST FOR PROPOSAL (RFP) FOR A PROCUREMENT CARD (P-CARD) PROGRAM.
a. Proposed Resolution R05-308
BACKGROUND SUMMARY: Approves program.

6. FINANCE; AWARD A CONTRACT FOR COMMUNICATION SYSTEM UPGRADES.
a. Proposed Resolution R05-319
BACKGROUND SUMMARY: Approves $2,997,278.

7. UTILITIES; AUTHORIZE ACQUISITION OF EASEMENTS FOR THE U.S. ROUTE 1 WATERLINE PROJECT.
a. Proposed Resolution R05-305                                                                          Griffis-Widewater
b. Proposed Resolution R05-320
BACKGROUND SUMMARY: Approves $25,370.

8. UTILITIES; RATIFY LAND ACQUISITION CONTRACTS FOR ROCKY PEN RUN RESERVOIR.
a. Proposed Resolution R05-304                                                                          Hartwood
b. Proposed Resolution R05-328
c. Proposed Resolution R05-329
BACKGROUND SUMMARY: Approves $607,600.

9. UTILITIES; AWARD A CONTRACT FOR ENGINEERING SERVICES FOR ROCKY PEN RUN RESERVOIR.
a. Proposed Resolution R05-310                                                                          Hartwood
BACKGROUND SUMMARY: Approves $1,470,978.

10. PUBLIC SERVICES; BUDGET AND APPROPRIATE ADDITIONAL REVENUE FOR CENTREPORT PARKWAY.
a. Proposed Resolution R05-303                                                                          Hartwood
BACKGROUND SUMMARY: Approves $235,323.

11. BUDGET; BUDGET AND APPROPRIATE FUNDS TO THE TREASURER FOR IMPLEMENTATION OF THE 2004-2005 CHANGES TO THE PERSONAL PROPERTY TAX RELIEF ACT (PPTRA) OF 1998.
a. Proposed Resolution R05-309
BACKGROUND SUMMARY: Approves $189,000.

12. ADMINISTRATION; DECLARE THE INTENT TO REIMBURSE FROM PROCEEDS OF ONE OR MORE FINANCINGS WITH REGARD TO THE GARRISONVILLE ROAD WIDENING AND IMPROVEMENT PROJECT.
a. Proposed Resolution R05-323
BACKGROUND SUMMARY: Reimburses transportation fund with bond proceeds.

13. ADMINISTRATION; AUTHORIZE A PUBLIC HEARING TO AMEND AND REORDAIN CHAPTER 12 OF THE COUNTY CODE BY ADDING ARTICLE VI ENTITLED “DEPARTMENT OF FIRE, RESCUE AND EMERGENCY SERVICES. (Deferred at 06-21-05 Meeting).
a. Proposed Resolution R05-324
BACKGROUND SUMMARY: Publicizes hearing.

14. LEGISLATIVE; ENDORSE PARTICIPATION IN THE FREDERICKSBURG REGIONAL CHAMBER OF COMMERCE “REALITY CHECK” PROGRAM.
a. Proposed Resolution R05-330
BACKGROUND SUMMARY: Authorizes participation and $2,500 funding.

15. LEGISLATIVE; APPROVE PROCLAMATIONS TO: 
    · DECLARE THE WEEK OF OCTOBER 9 - 15, 2005 AS FIRE PREVENTION WEEK.
      a. Proposed Proclamation P05-27
    · COMMEMORATE POSTHUMOUSLY PAMELA JO ROLLINS.
      b. Proposed Proclamation P05-28
    · RECOGNIZE SEPTEMBER 17, 2005 AS SALUTE TO STAFFORD DAY.
      c. Proposed Proclamation P05-29
    · DESIGNATE OCTOBER, 2005 AS COMMUNITY PRIDE MONTH IN STAFFORD.
      d. Proposed Proclamation P05-30
BACKGROUND SUMMARY: Recognizes and commends individuals and events.

16. LEGISLATIVE; APPOINT MEMBERS TO BOARDS, AUTHORITIES, COMMISSIONS AND COMMITTEES.
    · CHAPLAIN GROUP HOME COMMISSION.
      a. Proposed Resolution R05-297
    · FREDERICKSBURG REGIONAL ALLIANCE.
      b. Proposed Resolution R05-299
    · RAPPAHANNOCK JUVENILE DETENTION COMMISSION.
      c. Proposed Resolution R05-298
BACKGROUND SUMMARY: Selects members.

END OF CONSENT AGENDA.

UNFINISHED BUSINESS:

17. ADMINISTRATION; AUTHORIZE THE RAPPAHANNOCK REGIONAL JAIL AUTHORITY TO PROCEED WITH THE EXPANSION OF THE REGIONAL JAIL AND ISSUE NEW REVENUE BONDS FOR SUCH PURPOSE. (Deferred at 08-02-05 Meeting).
a. Proposed Resolution R05-292
b. Proposed Resolution R05-332
BACKGROUND SUMMARY: Approves expansion and use of revenue bonds.

END OF UNFINISHED BUSINESS.

NEW BUSINESS:

18. UTILITIES; APPROPRIATE FUNDS TO THE STAFFORD REGIONAL AIRPORT FOR CONSTRUCTION OF WATER AND SEWER SERVICE.
a. Proposed Resolution R05-315                                                                      Hartwood
BACKGROUND SUMMARY: Appropriates $

19. BUDGET; DECLARE INTENT TO ADJUST PERSONAL PROPERTY TAX RATES ON BOATS.
a. Proposed Resolution R05-314
BACKGROUND SUMMARY: Considers future adjustment.

20. UTILITIES; CONSIDER THE USE OF A LOW-PRESSURE SEWER SYSTEM FOR TAX MAP 58B-1E, PARCELS 17, 18, 19, 20 AND 21 ON RUMFORD ROAD.
a. Proposed Resolution R05-307                                                                      George Washington
b. Proposed Resolution R05-325
BACKGROUND SUMMARY: Permits alternative system.

21. UTILITIES; AMEND EXISTING PUMP AND HAUL AGREEMENT AT 69 WOODROW DRIVE.
a. Proposed Resolution R05-276                                                                      Griffis-Widewater
b. Proposed Resolution R05-326
BACKGROUND SUMMARY: Considers change.

22. ECONOMIC DEVELOPMENT AND LEGISLATIVE AFFAIRS; AUTHORIZE FREDERICKSBURG AREA TOURISM MEMORANDUM OF UNDERSTANDING.
a. Proposed Resolution R05-313
BACKGROUND SUMMARY: Approves regional marketing plan.

23. LEGISLATIVE; DISCUSS THE FOLLOWING:
a. LANDFILL ISSUES.
- Requested by Gary Snellings.

b. FIRE AND RESCUE STATION CONSTRUCTION.

END OF NEW BUSINESS.

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PRESENTATION ON THE MONCURE PROPERTY MASTER PLAN BY ENGINEERS, BURGESS & NIPLE.

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CLOSED MEETING.

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7:00 P.M. INVOCATION.
PLEDGE OF ALLEGIANCE.

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PRESENTATIONS BY THE PUBLIC – II.

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7:00 P.M. PUBLIC HEARINGS:

24. PLANNING; CONSIDER A CONDITIONAL USE PERMIT AT 21 WILLOWMERE POND ROAD.
a. Proposed Resolution R05-311                                                                                  Hartwood
b. Proposed Resolution R05-312
BACKGROUND SUMMARY: Considers installation of athletic field lights.

25. FINANCE; AUTHORIZE THE ISSUANCE AND SALE OF UP TO $10,095,000 GENERAL OBLIGATION SCHOOL BONDS TO BE SOLD TO THE VIRGINIA PUBLIC SCHOOLS AUTHORITY (VPSA).
a. Proposed Resolution R05-302
BACKGROUND SUMMARY: Approves borrowing for school construction.

END OF PUBLIC HEARINGS.

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26. WORK SESSION ON BILLBOARD ORDINANCE.

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MEDIA TIME.

ADJOURNMENT.

THIS AGENDA MAY BE AMENDED ON THE DAY OF THE MEETING. PARTICIPATION OF ALL CITIZENS IS ENCOURAGED. FOR THOSE INDIVIDUALS WITH SPECIAL NEEDS, PLEASE NOTIFY THE COUNTY ADMINISTRATOR OF ANY ACCOMMODATION REQUIRED AT LEAST 24 HOURS BEFORE THE MEETING.

AGENDA
CLOSED MEETING

1. Acquisition of Real Property for Steve Crosby
Public Purpose

Section 2.2-37.11 A3
Code of Virginia

2. Legal Advice Crucible Issues
(Joseph L. Howard, Jr.)

3. Legal Advice Stafford Lakes Limited Partnership,
et al. v. BZA of Stafford County
(Joseph L. Howard, Jr.)

4. Legal Advice Patricia Kurpiel v. BZA of
Stafford County
(Joseph L. Howard, Jr.)

5. Litigation Don Allen Metheny, et al. v.
The County of Stafford, Virginia
(Joseph L. Howard, Jr.)

6. Litigation Eagle Properties of Virginia, Inc. v.
Board of Supervisors of Stafford
County, et al.
(Joseph L. Howard, Jr.)

7. Litigation Ward Corporation v. Board of
Supervisors
(Joseph L. Howard, Jr.)

Section 2.2-3711 A7
Code of Virginia

DEFERRED BUSINESS: (FOR INFORMATION ONLY).

COMMUNITY & ECONOMIC DEVELOPMENT STANDING COMMITTEE.

1. PLANNING; AMEND THE ZONING ORDINANCE REGARDING RESIDENCE DRIVEWAY SLOPES. (Deferred at 06-15-04 Meeting).
STATUS: Scheduled for August Committee meeting.

2. PLANNING; AMEND THE SUBDIVISION ORDINANCE REGARDING STREET ACCESS. (Deferred at 09-21-04 Meeting).
STATUS: Scheduled for August Committee meeting.

3. PLANNING; CONSIDER AN AMENDMENT TO THE COMPREHENSIVE PLAN REGARDING THE WIDEWATER AREA. (Deferred at 11-16-04 Meeting).
STATUS: Pending litigation.

4. PLANNING; AMEND SECTION 28-25, DEFINITIONS OF SPECIFIC TERMS; 28-136, BILLBOARDS. (Deferred at 12-07-04 Meeting).
STATUS: Scheduled for August Committee meeting.

5. ADMINISTRATION; AUTHORIZE A PUBLIC HEARING TO CONVEY 75 ACRES TO THE UNIVERSITY OF MARY WASHINGTON REAL ESTATE FOUNDATION. (Deferred at
06-07-05 Meeting).
STATUS: Awaiting information.

FINANCE STANDING COMMITTEE.

1. PARKS AND RECREATION; CONSIDER THE USE OF PARKS AND RECREATION BOND FUNDS FOR THE STAFFORD RECREATIONAL SOCCER LEAGUE COMPLEX. (Deferred at 11-03-04 Meeting).
STATUS: Scheduled for August Committee meeting.

PUBLIC SAFETY STANDING COMMITTEE.

PUBLIC SERVICES & TRANSPORTATION STANDING COMMITTEE.

1. UTILITIES; AMEND WATER AVAILABILITY FEES. (Deferred at 09-07-04 Meeting).
STATUS: Awaiting financial analysis of Rocky Pen Run Reservoir Project.

END OF DEFERRED BUSINESS.