AGENDA
REGULAR MEETING
BOARD OF SUPERVISORS
SEPTEMBER 20, 2005
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12:00 P.M. LUNCH.

1:00 P.M. CALL TO ORDER.
ROLL CALL OF MEMBERS.

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WORK SESSION:

1. EXPANSION OF RAPPAHANNOCK REGIONAL JAIL.

2. STORMWATER UTILITY.

3. HOT LANE PROPOSALS.

4. VDOT ISSUES.

5. CLOSED MEETING.

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7:00 P.M. INVOCATION.
PLEDGE OF ALLEGIANCE.

PRESENTATIONS BY THE PUBLIC.                                                                          3 Minutes Each

PRESENTATION OF A PROCLAMATION TO COMMEMORATE
POSTHUMOUSLY ARMY SGT. 1ST CLASS MICHAEL RUSSELL.

PRESENTATION OF PROCLAMATION FOR “SALUTE TO
STAFFORD DAY”.

PRESENTATION OF BEAUTIFICATION COMMITTEE AWARDS.

7:00 P.M. PUBLIC HEARINGS:

6. ADMINISTRATION; AMEND AND REORDAIN CHAPTER 12 OF THE COUNTY CODE BY ADDING ARTICLE VI ENTITLED “DEPARTMENT OF FIRE, RESCUE AND EMERGENCY SERVICES”.
a. Proposed Ordinance O05-47
BACKGROUND SUMMARY: Creates a Fire and Rescue Chief position and sets out authority and responsibility.

7. PLANNING; AMEND THE ZONING ORDINANCE REGARDING NON-CONFORMITIES AND OPEN SPACE RATIO AND AMEND THE SUBDIVISION ORDINANCE FOR WATER AND SEWER NOTES ON PRELIMINARY SUBDIVISION PLANS.
a. Proposed Ordinance O05-24.
b. Proposed Ordinance O05-44
c. Proposed Ordinance O05-45.
BACKGROUND SUMMARY: O05-24 provides provisions to enlarge, extend, reconstruct or alter a nonconforming building; O05-44 allows modifications to open space ratio requirements upon approval of a special exception; O05-45 affixes a new statement to preliminary subdivision plans that will not guarantee the availability of water/sewer capacity by a certain date.

8. BUDGET; BUDGET AND APPROPRIATE FUNDS FOR THE PURCHASE OF REAL PROPERTY AND ALLOCATION OF FUNDS TO THE STAFFORD REGIONAL AIRPORT.
a. Proposed Resolution R05-344
BACKGROUND SUMMARY: Budgets funds.

END OF PUBLIC HEARINGS.

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CONSENT AGENDA: (ITEMS 9 THRU 17)

9. ADMINISTRATION; AUTHORIZE A PUBLIC HEARING TO:

· GRANT AN EASEMENT TO DOMINION VIRGINIA POWER ON COUNTY PROPERTY OFF LAYHILL ROAD.
a. Proposed Resolution R05-333

· CONSIDER A FRANCHISE AGREEMENT WITH ADELPHIA COMMUNICATIONS CORPORATION AND CONSIDER THE PROPOSED TRANSFER OF THE CABLE FRANCHISE FROM ADELPHIA TO COMCAST CORPORATION.
b. Proposed Resolution R05-339

· VACATE A SANITARY SEWER EASEMENT AT 108 COOL SPRING ROAD FOR THE CLAIBORNE RUN SEWER INTERCEPTOR.
c. Proposed Resolution R05-336

· CONVEY 75 ACRES TO THE UNIVERSITY OF MARY WASHINGTON REAL ESTATE FOUNDATION.
d. Proposed Resolution R05-217
BACKGROUND SUMMARY: Publicizes hearings.

10. ADMINISTRATION; ESTABLISH THE STAFFORD COUNTY FIRE AND RESCUE ASSOCIATION.
a. Proposed Resolution R05-340
BACKGROUND SUMMARY: Acknowledges organization.

11. ADMINISTRATION; RECOGNIZE THE FIRE AND EMS COMMISSION.
a. Proposed Resolution R05-345
BACKGROUND SUMMARY: Dissolves entity 12/31/05.

12. UTILITIES; AWARD A CONTRACT FOR CONSTRUCTION OF THE GRAFTON WATER TANK.
a. Proposed Resolution R05-342
BACKGROUND SUMMARY: Approves $1,793,000.

13. UTILITIES; AUTHORIZE ACQUISITION OF EASEMENTS FOR CLAIBORNE RUN SEWER INTERCEPTOR ON TAX MAP PARCELS 54-70 AND 54-73.
a. Proposed Resolution R05-343
b. Proposed Resolution R05-335
BACKGROUND SUMMARY: Grants easements.

14. LEGISLATIVE; APPOINT AN ANIMAL CONTROL OFFICER.
a. Proposed Resolution R05-348
BACKGROUND SUMMARY: Selects individual.

15. FINANCE; APPROVE EXPENDITURE LISTINGS.
a. Proposed Resolution R05-349
BACKGROUND SUMMARY: Authorizes payments over $100,000.

16. ECONOMIC DEVELOPMENT; CONCUR WITH THE INDUCEMENT RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY FOR BOND FINANCING FOR RAPPAHANNOCK GOODWILL INDUSTRIES.
a. Proposed Resolution R05-350
BACKGROUND SUMMARY: Recommends resolution of the IDA of Essex County.

17. LEGISLATIVE; APPROVE A PROCLAMATION TO DESIGNATE OCTOBER 2005 AS “MEET THE BLIND MONTH” IN STAFFORD.
a. Proposed Proclamation P05-31
BACKGROUND SUMMARY: Recognizes event.

END OF CONSENT AGENDA.

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VIDEO PRESENTATION ON CROW’S NEST.

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MEDIA TIME.

ADJOURNMENT.

THIS AGENDA MAY BE AMENDED ON THE DAY OF THE MEETING. PARTICIPATION OF ALL CITIZENS IS ENCOURAGED. FOR THOSE
INDIVIDUALS WITH SPECIAL NEEDS, PLEASE NOTIFY THE COUNTY ADMINISTRATOR OF ANY ACCOMMODATION REQUIRED AT LEAST
24 HOURS BEFORE THE MEETING.

AGENDA
CLOSED MEETING

1. Legal Advice Cable Franchise Contract Negotiation
(Joseph L. Howard, Jr. and
Brian Grogan, Esq.)

2. Legal Advice Aquia Wastewater Treatment Facility
(Joseph L. Howard, Jr.)

3. Legal Advice PPEA Public Safety Building Contract
(Joseph L. Howard, Jr.)

Section 2.2-3711 A7
Code of Virginia

4. Property Acquisition Kandy Hilliard/ Gary Snellings

Section 2.2-3711 A3
Code of Virginia

DEFERRED BUSINESS: (FOR INFORMATION ONLY).

COMMUNITY & ECONOMIC DEVELOPMENT STANDING COMMITTEE.

1. PLANNING; AMEND THE ZONING ORDINANCE REGARDING RESIDENCE DRIVEWAY SLOPES. (Deferred at 06-15-04 Meeting).
STATUS: Scheduled for September Committee meeting.

2. PLANNING; AMEND THE SUBDIVISION ORDINANCE REGARDING STREET ACCESS. (Deferred at 09-21-04 Meeting).
STATUS: Scheduled for September Committee meeting.

3. PLANNING; CONSIDER AN AMENDMENT TO THE COMPREHENSIVE PLAN REGARDING THE WIDEWATER AREA. (Deferred at 11-16-04 Meeting).
STATUS: Pending litigation.

4. PARKS AND RECREATION; CONSIDER THE USE OF PARKS AND RECREATION BOND FUNDS FOR THE STAFFORD RECREATIONAL SOCCER LEAGUE COMPLEX. (Deferred at 11-03-04 Meeting).
STATUS: Scheduled for September Committee meeting.

PUBLIC SERVICES & TRANSPORTATION STANDING COMMITTEE.

1. UTILITIES; AMEND WATER AVAILABILITY FEES. (Deferred at 09-07-04 Meeting).
STATUS: Awaiting financial analysis of Rocky Pen Run Reservoir Project.

2. UTILITIES; AMEND EXISTING PUMP AND HAUL AGREEMENT AT 69 WOODROW DRIVE. (Deferred at 09-06-05 Meeting)
STATUS: Scheduled for September Committee meeting.

END OF DEFERRED BUSINESS.