October 4, 2005

AGENDA
REGULAR MEETING
BOARD OF SUPERVISORS
OCTOBER 4, 2005

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11:00 A.M. WORK SESSION ON STORMWATER UTILITY.

12:00 P.M. LUNCH.

1:00 P.M. CALL TO ORDER.
ROLL CALL OF MEMBERS.

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1:00 P.M. PRESENTATIONS BY THE PUBLIC - I. 3 Minutes Each

PRESENTATION OF A PROCLAMATION TO DESIGNATE
OCTOBER 2005 AS DOMESTIC VIOLENCE AWARENESS
MONTH IN STAFFORD.

PRESENTATION OF A PROCLAMATION TO DESIGNATE
OCTOBER 2005 AS COMMUNITY PRIDE MONTH IN
STAFFORD.

PRESENTATION OF A PROCLAMATION TO DESIGNATE
OCTOBER 2005 AS “MEET THE BLIND MONTH” IN STAFFORD.

REPORT OF THE SUPERINTENDENT OF SCHOOLS.

PRESENTATIONS AND COMMITTEE REPORTS 5 Minutes Each
BY BOARD MEMBERS.

REPORT OF THE COUNTY ATTORNEY.

REPORT OF THE COUNTY ADMINISTRATOR.

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CONSENT AGENDA: (ITEMS 1 THRU 12)

1. LEGISLATIVE; APPROVE MINUTES OF BOARD MEETINGS.
a. Regular Meeting – September 6, 2005.
b. Regular Meeting – September 20, 2005.

2. ADMINISTRATION; APPROVE PROCLAMATIONS TO:
· DESIGNATE OCTOBER 2005 AS DOMESTIC VIOLENCE AWARENESS MONTH IN STAFFORD.
a. Proposed Proclamation P05-32
· RECOGNIZE AND COMMEND JUSTIN AND BRIAN BARKER AND LAURA CARPENTER.
b. Proposed Proclamation P05-33
BACKGROUND SUMMARY: Recognizes event and individuals.

3. FINANCE; REAPPROPRIATE FUNDS FROM FY2005 TO FY2006 FOR OPERATING PURCHASE ORDERS AND INCOMPLETE COMMITMENTS.
a. Proposed Resolution R05-33
BACKGROUND SUMMARY: Authorizes funds for outstanding encumbrances and incomplete projects.

4. FINANCE; APPROVE EXPENDITURE LISTINGS.
a. Proposed Resolution R05-362
BACKGROUND SUMMARY: Authorizes payments over $100,000.

5. PLANNING; REFER TO THE PLANNING COMMISSION RECOMMENDED CHANGES TO THE ZONING AND SUBDIVISION ORDINANCE REGARDING:
· A SIGNED STATEMENT FROM THE VIRGINIA DEPARTMENT OF HEALTH ON PRELIMINARY SUBDIVISION PLANS.
· CHANGES TO PROFFERS BY THE BOARD OF SUPERVISORS.
· DISCLOSURE OF REAL PARTIES IN INTEREST.
· STAFF REVIEW AND PLANNING COMMISSION DECISIONS FOR PRELIMINARY SUBDIVISION PLANS.
a. Proposed Resolution R05-364
BACKGROUND SUMMARY: Requests recommendation.

6. PLANNING; REFER AMENDMENTS TO THE ZONING ORDINANCE REGARDING RESOURCE PROTECTION TO THE COMMUNITY AND ECONOMIC DEVELOPMENT STANDING COMMITTEE.
a. Proposed Resolution R05-365
BACKGROUND SUMMARY: Requests recommendation.

7. PUBLIC SERVICES; PETITION VDOT TO INCLUDE THE FOLLOWING STREETS IN THE STATE SECONDARY ROAD SYSTEM:
· COLONIAL PORT SUBDIVISION
a. Proposed Resolution R05-352 Griffis-Widewater
· AUSTIN RIDGE, SECTION 7
b. Proposed Resolution R05-354 Hartwood
· CHRISTY FARM, SECTION 1
c. Proposed Resolution R05-355 Hartwood
· HAMPTON OAKS, SECTION 13B
Proposed Resolution R05-356 Garrisonville
· HUNTERS POND
d. Proposed Resolution R05-357 Rock Hill
· LEELAND STATION, SECTION 2B
e. Proposed Resolution R05-358 Falmouth
BACKGROUND SUMMARY: Accepts streets.

8. COUNTY ATTORNEY; ACCEPT AUSTIN RIDGE SCHOOL DEED.
a. Proposed Resolution R05-367 Rock Hill
BACKGROUND SUMMARY: Conveys property to the County.

9. PARKS AND RECREATION; AUTHORIZE APPLICATION FOR A CONDITIONAL USE PERMIT FOR BALL FIELD LIGHTING AT THE MONCURE PROPERTY.
a. Proposed Resolution R05-353 Griffis-Widewater
BACKGROUND SUMMARY: Requests CUP for lighting over 35 feet in height.

10. BUDGET; ADOPT THE FY2007 BUDGET CALENDAR.
a. Proposed Resolution R05-287
BACKGROUND SUMMARY: Considers schedule.

11. ADMINISTRATION; AUTHORIZE A PUBLIC HEARING TO:
· LEASE A PORTION OF THE LANDFILL FOR METHANE GAS CONVERSION.
a. Proposed Resolution R05-369
· DEED AUSTIN RIDGE SCHOOL SITE TO THE SCHOOLS.
b. Proposed Resolution R05-370
BACKGROUND SUMMARY: Publicizes hearings.

12. UTILITIES; AWARD CONTRACT FOR AERATION EQUIPMENT FOR THE AQUIA WASTEWATER TREATMENT FACILITY.
a. Proposed Resolution R05-366
BACKGROUND SUMMARY: Approves $114,720.

END OF CONSENT AGENDA.

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NEW BUSINESS:

13. ADMINISTRATION; DISCUSS THE FOLLOWING:
a. CHANGE BOARD MEETING DATES.

b. COMPREHENSIVE LAND USE PLAN REVISIONS.
- Mr. Fields

c. SPOTSYLVANIA AMBULANCE FEES.
- Mr. Snellings.

END OF NEW BUSINESS.

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CLOSED MEETING.

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7:00 P.M. INVOCATION.
PLEDGE OF ALLEGIANCE.

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PRESENTATIONS BY THE PUBLIC – II.

7:00 P.M. PRESENTATION OF A PROCLAMATION TO DECLARE THE
WEEK OF OCTOBER 9-15, 2005, AS FIRE PREVENTION WEEK.

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7:00 P.M. PUBLIC HEARINGS:

14. PLANNING; CONSIDER AN AMENDMENT TO THE COMPREHENSIVE PLAN REGARDING THE GROUNDWATER MANAGEMENT PLAN.
a. Proposed Resolution R05-359
BACKGROUND SUMMARY: Protects and ensures sufficient quantity and quality of water.

15. PLANNING; CONSIDER REZONING FROM R-1 AND B-3 TO B-2 PROPERTY CONSISTING OF 15.77 ACRES LOCATED AT 3050 JEFFERSON DAVIS HIGHWAY.
a. Proposed Ordinance O05-51 Aquia
b. Proposed Resolution R05-363
BACKGROUND SUMMARY: Reclassifies property for commercial retail and office use.

16. ADMINISTRATION; EXECUTE A RIGHT-OF-WAY EASEMENT AGREEMENT WITH DOMINION VIRGINIA POWER ON COUNTY PROPERTY OFF LAYHILL ROAD.
a. Proposed Resolution R05-334 Falmouth
BACKGROUND SUMMARY: Allows installation of underground facilities to serve Leeland Station.

17. ADMINISTRATION; AUTHORIZE THE COUNTY ADMINISTRATOR CONVEY 75 ACRES IN THE HARTWOOD ELECTION DISTRICT TO THE UNIVERSITY OF MARY WASHINGTON REAL ESTATE FOUNDATION.
a. Proposed Resolution R05-218 Hartwood
BACKGROUND SUMMARY: Dedicates land for accredited institution of higher learning.

18. UTILITIES; VACATE A SANITARY SEWER EASEMENT AT 108 COOL SPRING ROAD FOR THE CLAIBORNE RUN SEWER INTERCEPTOR AND EXECUTE A DEED FOR A NEW SANITARY SEWER EASEMENT AT SUCH LOCATION.
a. Proposed Resolution R05-337 George Washington
BACKGROUND SUMMARY: Replaces sewer main.

END OF PUBLIC HEARINGS.

MEDIA TIME.

ADJOURNMENT.

THIS AGENDA MAY BE AMENDED ON THE DAY OF THE MEETING. PARTICIPATION OF ALL CITIZENS IS ENCOURAGED. FOR THOSE INDIVIDUALS WITH SPECIAL NEEDS, PLEASE NOTIFY THE COUNTY ADMINISTRATOR OF ANY ACCOMMODATION REQUIRED AT LEAST 24 HOURS BEFORE THE MEETING.

AGENDA
CLOSED MEETING

1. Legal Advice Public Safety
(Joseph L. Howard, Jr.)

2. Legal Advice Fire Station
(Joseph L. Howard, Jr.)

3. Legal Advice Smith Lake Park
(Joseph L. Howard, Jr.)

4. Legal Advice Crucible
(Joseph L. Howard, Jr.)

Section 2.2-3711 A7
Code of Virginia

DEFERRED BUSINESS: (FOR INFORMATION ONLY).

COMMUNITY & ECONOMIC DEVELOPMENT STANDING COMMITTEE.

1. PLANNING; AMEND THE ZONING ORDINANCE REGARDING RESIDENCE DRIVEWAY SLOPES. (Deferred at 06-15-04 Meeting).
STATUS: Scheduled for September Committee meeting.

2. PLANNING; AMEND THE SUBDIVISION ORDINANCE REGARDING STREET ACCESS. (Deferred at 09-21-04 Meeting).
STATUS: Scheduled for September Committee meeting.

3. PLANNING; CONSIDER AN AMENDMENT TO THE COMPREHENSIVE PLAN REGARDING THE WIDEWATER AREA. (Deferred at 11-16-04 Meeting).
STATUS: Pending litigation.

4. PARKS AND RECREATION; CONSIDER THE USE OF PARKS AND RECREATION BOND FUNDS FOR THE STAFFORD RECREATIONAL SOCCER LEAGUE COMPLEX. (Deferred at 11-03-04 Meeting).
STATUS: Scheduled for September Committee meeting.

PUBLIC SERVICES & TRANSPORTATION STANDING COMMITTEE.

1. UTILITIES; AMEND WATER AVAILABILITY FEES. (Deferred at 09-07-04 Meeting).
STATUS: Awaiting financial analysis of Rocky Pen Run Reservoir Project.

END OF DEFERRED BUSINESS.