AGENDA

REGULAR MEETING

BOARD OF SUPERVISORS

JULY 5, 2005

12:00 P.M. LUNCH.

1:00 P.M. CALL TO ORDER.

ROLL CALL OF MEMBERS.

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1:00 P.M. PRESENTATIONS BY THE PUBLIC - I. 3 Minutes Each

REPORT OF THE SUPERINTENDENT OF SCHOOLS.

PRESENTATION OF 23RD GOVERNMENT FINANCE OFFICERS
ASSOCIATION (GFOA) CERTIFICATE OF ACHIEVEMENT IN
FINANCIAL REPORTING FOR FY2004, COMPREHENSIVE
ANNUAL FINANCIAL REPORT.

PRESENTATION OF TWO AWARDS BY SHERIFF JETT FOR
RECOGNITION FOR THE TOP TRAFFIC SAFETY UNIT IN THE
NATION AND TOP TRAFFIC UNIT FOR SPEED AWARENESS.

PRESENTATIONS AND COMMITTEE REPORTS 5 Minutes Each
BY BOARD MEMBERS.

REPORT OF THE COUNTY ATTORNEY.

REPORT OF THE COUNTY ADMINISTRATOR.

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CONSENT AGENDA: (ITEMS 1 THRU 9)

1. LEGISLATIVE; APPROVE MINUTES OF BOARD MEETINGS.
a. Regular Meeting – June 7, 2005
b. Regular Meeting - June 21, 2005

2. FINANCE; APPROVE EXPENDITURE LISTINGS.
a. Proposed Resolution R05-240
BACKGROUND SUMMARY: Authorizes payments over $100,000.

3. FINANCE; FACILITATE A VPSA REFUND TO THE COUNTY OF STAFFORD OF APPROXIMATELY $1,374,327.
a. Proposed Resolution R05-231
BACKGROUND SUMMARY: Directs refund.

4. FIRE, RESCUE & EMERGENCY SERVICES; CONSIDER REFUND OF FIREWORKS FEES TO STAFFORD JAYCEES.
a. Proposed Resolution R05-249
BACKGROUND SUMMARY: Approves $1,000.

5. UTILITIES; AWARD CONTRACT FOR ENGLAND RUN SEWER IMPROVEMENT.
a. Proposed Resolution R05-264 Hartwood
BACKGROUND SUMMARY: Approves $1,948,904

6. HUMAN RESOURCES; ADOPT AN EMPLOYEE TRAVEL EXPENSE POLICY.
a. Proposed Resolution R05-255
BACKGROUND SUMMARY: Approves policy.

7. BUDGET; CONSIDER ALLOCATION OF ADDITIONAL FUNDS IN FY2006 TO THE RAPPAHANNOCK AREA DEVELOPMENT COMMISSION.
a. Proposed Resolution R05-242
BACKGROUND SUMMARY: Approves $6,340.

8. UTILITIES; RATIFY LAND ACQUISITION CONTRACT FOR ROCKY PEN RUN RESERVOIR. Hartwood
a. Proposed Resolution R05-265
BACKGROUND SUMMARY: Approves $496,760.

9. LEGISLATIVE; APPOINT MEMBERS TO BOARDS, AUTHORITIES, COMMISSIONS AND COMMITTEES.
· BEAUTIFICATION COMMITTEE.
a. Proposed Resolution R05-251
· RAPPAHANNOCK AREA ALCOHOL SAFETY ACTION PROGRAM.
b. Proposed Resolution R05-241
BACKGROUND SUMMARY: Appoints members.

END OF CONSENT AGENDA.

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UNFINISHED BUSINESS:

10. PARKS AND RECREATION; AWARD A CONTRACT FOR BASEBALL FIELD LIGHTING AT WILLOWMERE PARK. (Deferred at 06-07-05 Meeting).
a. Proposed Resolution R05-229 Rock Hill
BACKGROUND SUMMARY: Considers award of contract.

11. PARKS AND RECREATION; CONSIDER ASSIGNMENT OF LEASE FOR GAUNTLET GOLF COURSE AT CURTIS PARK. (Deferred at 06-21-05 Meeting).
a. Proposed Resolution R05-228 Hartwood
BACKGROUND SUMMARY: Approves contract.

12. PARKS AND RECREATION; CONSIDER THE USE OF PARKS AND RECREATION BOND FUNDS FOR THE STAFFORD RECREATIONAL SOCCER LEAGUE SPORTS COMPLEX. (Deferred at 11-03-04 Meeting).
a. Proposed Resolution R05-267
b. Proposed Resolution R05-268
BACKGROUND SUMMARY: Considers $1.1 million from park bond funds.

END OF UNFINISHED BUSINESS.

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NEW BUSINESS:

13. LEGISLATIVE; CONSIDER ADOPTION OF LEGISLATIVE INITIATIVES FOR THE 2006 GENERAL ASSEMBLY.
a. Proposed Resolution R05-238
BACKGROUND SUMMARY: Approves program.

14. UTILITIES; CONSIDER PUMP AND HAUL SERVICES AT 703 AND 707 WHITE OAK ROAD.
a. Proposed Resolution R05-257 George Washington
BACKGROUND SUMMARY: Approves $8,000 annually.

15. PLANNING; CONSIDER A WAIVER OF SETBACK REQUIREMENTS FOR A PROPOSED INDUSTRIAL PARK AT 1236 AMERICAN LEGION ROAD.
a. Proposed Resolution R05-243 Hartwood
b. Proposed Resolution R05-261
BACKGROUND SUMMARY: Considers request.

16. PLANNING; REFER TO THE PLANNING COMMISSION AN AMENDMENT TO THE ZONING ORDINANCE REGARDING MODIFICATION OF THE OPEN SPACE RATIO REQUIREMENTS BY THE APPROVAL OF A SPECIAL EXCEPTION; APPROVAL OF A CONDITIONAL USE PERMIT FOR A COMMERCIAL RETAIL USE THAT IS EQUAL TO OR GREATER THAN 80,000 SQUARE FEET AND AN AMENDMENT TO THE SUBDIVISION ORDINANCE REGARDING WATER AND SEWER NOTES FOR PRELIMINARY PLANS.
a. Proposed Resolution R05-262
BACKGROUND SUMMARY: Requests review.

17. LEGISLATIVE; DISCUSS THE FOLLOWING:
a. HOT LANE PROPOSALS.

b. VOTING PRECINCTS.
- Requested by Gary Snellings.

c. BASE REALIGNMENT AND CLOSURE.
- Requested by Robert Gibbons and Jack Cavalier.

d. CHRISTMAS IN APRIL FUNDING.
- Requested by Robert Gibbons.

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PRESENTATION BY CABLE TELEVISION CONSULTANT.

18. ADMINISTRATION; WITHDRAW, WITHOUT PREJUDICE, RESOLUTION R04-303 WHICH FOUND ADELPHIA COMMUNICATIONS IN NON-COMPLIANCE WITH THE DENSITY REQUIREMENTS OF CHAPTER 7 OF THE COUNTY CODE.
a. Proposed Resolution R05-260
BACKGROUND SUMMARY: Considers request.

END OF NEW BUSINESS.

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CLOSED MEETING.

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TOUR OF SHERIFF FIRING RANGE AND COMMAND VEHICLE.

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7:00 P. M. INVOCATION.
PLEDGE OF ALLEGIANCE.

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7:00 P.M. PRESENTATION OF A PROCLAMATION TO COMMEMORATE POSTHUMOUSLY NICOLE D. KIELAR.

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7:00 P.M. PRESENTATIONS BY THE PUBLIC - II. 3 Minutes Each

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7:00 P. M. PUBLIC HEARINGS:

19. PLANNING; CONSIDER REZONING 5.63 ACRES FROM R-1 TO B-2 LOCATED AT 656 WARRENTON ROAD.
a. Proposed Ordinance O05-41 Falmouth
b. Proposed Resolution R05-254
BACKGROUND SUMMARY: Approves reclassification.

20. PLANNING; CONSIDER A CONDITIONAL USE PERMIT FOR A HOTEL WITHIN THE HIGHWAY CORRIDOR OVERLAY DISTRICT LOCATED AT 656 WARRENTON ROAD.
a. Proposed Resolution R05-252 Falmouth
b. Proposed Resolution R05-253
BACKGROUND SUMMARY: Allows use.

21. PLANNING; CONSIDER A CONDITIONAL USE PERMIT TO ALLOW DRIVE THROUGH FACILITIES AND A MOTOR VEHICLE FUEL SALES FACILITY WITHIN THE HIGHWAY CORRIDOR OVERLAY DISTRICT LOCATED AT 1005 WARRENTON ROAD.
a. Proposed Resolution R05-245 Hartwood
b. Proposed Resolution R05-246
BACKGROUND SUMMARY: Allows use.

22. PLANNING; CONSIDER REZONING 2.43 ACRES FROM R-1 TO M-1 LOCATED AT 680 WARRENTON ROAD.
a. Proposed Ordinance O05-40 Falmouth
b. Proposed Resolution R05-250
BACKGROUND SUMMARY: Approves reclassification.

23. PLANNING; CONSIDER REZONING 0.18 ACRES FROM A-1 TO M-1 LOCATED AT 160 RIVERSIDE PARKWAY.
a. Proposed Ordinance O05-42 Hartwood
b. Proposed Resolution R05-256
BACKGROUND SUMMARY: Approves reclassification.

24. PLANNING; AMEND THE STREET ADDRESSING ORDINANCE TO CHANGE THE INDEX OF OFFICIAL ROAD NAMES.
a. Proposed Ordinance O05-39 Aquia
BACKGROUND SUMMARY: Names Hope Valley Lane.

25. BUDGET; BUDGET AND APPROPRIATE FUNDS FOR RADIO COMMUNICATION SYSTEM UPGRADES.
a. Proposed Resolution R05-178
BACKGROUND SUMMARY: Appropriates $2,997,278 from the general fund, prior year fund balance.

END OF PUBLIC HEARINGS.

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MEDIA TIME.

ADJOURNMENT.

THIS AGENDA MAY BE AMENDED ON THE DAY OF THE MEETING. PARTICIPATION OF ALL CITIZENS IS ENCOURAGED. FOR THOSE
INDIVIDUALS WITH SPECIAL NEEDS, PLEASE NOTIFY THE COUNTY ADMINISTRATOR OF ANY ACCOMMODATION REQUIRED AT LEAST
24 HOURS BEFORE THE MEETING.

AGENDA
CLOSED MEETING

1. Acquisition of Real Property Steve Crosby
for Public Purpose
Section 2.2-3711 A3
Code of Virginia

2. Legal Advice Pending Litigation
Crucible Appeal
(Joseph L. Howard, Jr.)

Section 2.2-3711 A7
Code of Virginia

DEFERRED BUSINESS: (FOR INFORMATION ONLY).

COMMUNITY & ECONOMIC DEVELOPMENT STANDING COMMITTEE.

1. PLANNING; AMEND THE ZONING ORDINANCE REGARDING RESIDENCE DRIVEWAY SLOPES. (Deferred at 06-15-04 Meeting).
STATUS: Scheduled for August Committee meeting.

2. PLANNING; AMEND THE SUBDIVISION ORDINANCE REGARDING STREET ACCESS. (Deferred at 09-21-04 Meeting)
STATUS: Scheduled for August Committee meeting.

3. PLANNING; CONSIDER AN AMENDMENT TO THE COMPREHENSIVE PLAN REGARDING THE WIDEWATER AREA. (Deferred at 11-16-04 Meeting).
STATUS: Pending litigation.

4. PLANNING; AMEND SECTION 28-25, DEFINITIONS OF SPECIFIC TERMS; 28-136, BILLBOARDS. (Deferred at 12-07-04 Meeting).
STATUS: Scheduled for July Committee meeting.

5. ADMINISTRATION; AUTHORIZE A PUBLIC HEARING TO CONVEY 75 ACRES TO THE UNIVERSITY OF MARY WASHINGTON REAL ESTATE FOUNDATION. (Deferred at
06-07-05 Meeting.)
STATUS: Awaiting information.

PUBLIC SERVICES & TRANSPORTATION STANDING COMMITTEE.

1. UTILITIES; AMEND WATER AVAILABILITY FEES. (Deferred at 09-07-04 Meeting).
STATUS: Awaiting financial analysis of Rocky Pen Run Reservoir Project.

PUBLIC SAFETY STANDING COMMITTEE.

2. COUNTY ADMINISTRATION; AMEND AND REORDAIN CHAPTER 12 OF THE COUNTY CODE BY ADDING ARTICLE VI ENTITLED “DEPARTMENT OF FIRE, RESCUE AND EMERGENCY SERVICES. (Deferred at 06-21-05 Meeting).
STATUS: Awaiting committee meeting.

END OF DEFERRED BUSINESS.